Manager, Payroll & Pension

Req ID: 24641
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 02/23/2024
Job Summary
The Manager, Payroll & Pension is responsible for strategy development, operational planning, design and implementation of the business policies and procedures related to both payroll and pension functions for all employees at the City of Mississauga.
Duties and Responsibilities
Strategy and Planning
•Develop multi-year strategies for payroll and pension functions
•Design operational plans and roadmap with IT division support
•Evaluate knowledge gaps and collaborate with Learning team on creation of training plans
•Develop and maintain payroll policies, proactively identify required changes
•Manage strategic relationships with 3rd parties
Leadership
•Provide leadership, coaching and direction to a team of payroll and pension professionals including Supervisor, Payroll to ensure a engagement of a high performing team that delivers quality services to clients and stakeholders.
•Contribute to the leadership of the Human Resources Division as an engaged member of the extended Human Resources Leadership Team delivering on the objectives of the People Strategy.
Payroll Operations
•Ensure accurate and timely payment for all City of Mississauga employees
•Manage and monitor all aspects of the City's payroll function
•Identify and implement improvements in payroll processes and systems
•Stay updated on legislative changes and adjust policies and processes accordingly
•Evaluate and enhance the employee experience 
•Collaborate with Benefits team on policies, processes and projects
•Provide expert guidance on ESA calculations for various Time & Labour codes
Pension Operations
•Plan, manage, control and monitor all aspects of the OMERS plan ensuring operational oversight to the Pension team.
•Manage escalations and support the team with complex enquiries including addressing  Council inquiries. 
•Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.
•Ensure a positive employee experience by providing  outstanding service, including accurate and timely pension calculations.
•Stays abreast of legislative changes for OMERS to ensure accurate configuration and application for all employees. 
•Ensures that all policies related to OMERS are supported and are updated with new legislative requirements.
Audit and Reporting
•Accountable for establishing and overseeing Payroll and Pension audit principles and processes for pay processing cycle, OMERS administration and reporting, collective agreement changes, and compliance with all legislative payroll/pension reporting and remittance obligations for the City.
•Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
•Ensuring all government filings are accurate and meet deadlines including Sunshine List.
•Leading and guiding the team for reconciliation processes. 
•Making sure all related general ledger accounts are at zero balance at year-end; working with auditors 
•Troubleshooting issues pertaining to payroll and pension reporting
Project Management
•Leading projects related to payroll and pension policy, procedures and technology. 
•Plan and implement multiple projects on time, within budget; monitor projects scope, schedule and budget. Knowledge and application of Project Management tools and indicators.
Skills and Qualifications
•Payroll expertise – minimum 6 years of payroll experience
•Certified Payroll Professional, advanced Excel and analytical skills
•5+ year of experience in leading teams
•3+ years experience in leading projects
•Sound knowledge of pension plan, legislation and processes. Knowledge of Payroll Central is an asset. 
•Awareness of internal and external trends
•Knowledge of Employment Standards Act, applicable legislation including CRA requirements 
•Demonstrates commitment to Human Resources values of Agility, Collaboration, Courage, Diversity, Integrity, Partnership and Quality
Hourly Rate/Salary: $ 109,154.00 - $ 145,540.00 
Hours of Work: 35 
Work Location: Civic Centre 
Department/Division/Section: CMO/City Manager's Office , CMO/HR Division , Total Rewards 
Non-Union/Union: Non Union 
A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 
All personal information is collected under the authority of the Municipal Act. 
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. 
Learn more about the City’s commitment to Equity, Diversity and Inclusion.
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. 
If selected to participate in the recruitment, selection and/or assessment process, please Apply at recruitmentmississauga.ca with any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.