Manager, Records And Information Management

Our client is seeking the ideal candidate who will have demonstrated comprehensive knowledge of Indigenous people’s unique histories, languages, cultural practices, spiritual beliefs, and knowledge systems; excellent organizational and communication skills;

This role is located in Kananaskis, about 45 minutes outside Calgary.

Job Summary:

Working under the direct supervision of the Director of Archives and Records Management, the Records Manager is responsible for the overall management and coordination of all Administration’s records/archives in all formats, from creation and preservation through to their scheduled disposal.

Tasks, Duties and Responsibilities:

• Organize, maintain, and protect the Nation’s information in all formats

• Ensure information structure is efficient and user-friendly resulting in effective and economical management of the Nation’s information resources

• Ensure that records are retrievable, authentic, and accurate

• Meet legal obligations for creation and retention of paper and electronic records

• Maintaining operational efficiency by controlling the volume of records created and stored

• Accountable for project initiation, ensuring successful execution, managing risk, providing change management

• Projects may include initiatives related to electronic Records and Information Management, updates to the 2006 Records Classification and Retention Schedule, digitization, developing Electronic Records and Information Management policies and procedures

• Promotes sustainability and facilitates improved electronic Records and Information Management in support of moves toward paper-free environments

• Develop archival strategy, planning, and processing (including finalization and communication of Archival Procedure)

• Identifying areas where value can be added to current Nation processes through the implementation of Records and Information Management practices, guidelines, and protocols

• Advising leaders at all levels on adequacy of documentation (compliance) and management of Records and Information assets; consulting on technology solutions for email archiving, e-discovery, legal holds and records management software

• Conducts regular review and assessment of program and operations and integrates best practices and continuous process improvements to systems, processes and controls – both internally and with external vendors

• Proactively monitoring legislative, regulatory and best practice developments which may impact the Nation, and informing senior leadership of pertinent operational requirements, legislative and regulatory matters Providing training and ongoing communication to all Nation Programs

• Work collaboratively with the Director, Records/Archives and key stakeholders to develop an integrated electronic information system comprised of current and archival Records and documents in a variety of formats including photographs, audio and video

• Other duties as assigned

Education and Experience:

• Masters / Degree in Information Management

• Certified Records Manager (CRM) designation would be an asset

• 4-5 years of records management experience, including current in-depth experience with both electronic and nonelectronic (manual) records management systems and conversions

• Experience working for a First Nation

Skills & Qualifications:

• Ability to work under stringent timelines and prioritize multiple tasks and projects at the same time, while accommodating other priorities as they arise

• Drive for Results - to know what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization while maintaining accountability to colleagues and internal stakeholders

• Creative Problem Solving to use or to adapt existing processes in order to address both new and past problems “Build Collaborative Environments”

• Effectively helps and follows through on inquiries, requests, and concerns from colleagues, clients, and stakeholders

• Ability to remain courteous and professional in stressful situations

• Experience with records management and retention, document control, archiving, disposition and retrieval

• Excellent communication and interpersonal skills combined with the ability to work with a wide variety of clients

• Ability to anticipate changing demands for use of information

• Excellent research and organizational skills

• Demonstrated ability to problem solve, analyze, and prioritize work demands with a customer focus.

• Knowledge of and confidence in assessing and using standard databases, software, and operating systems

• Experience in Microsoft office (Outlook, Word, and Excel), Filemaker and Adobe Acrobat is required

• Experience in managing multiple formats: paper, electronic, audio-visual records

• Familiarity and working knowledge of current legislation regarding data protection and freedom of information, for example: Freedom of Information and Protection of Privacy (FOIP) and Access to Information

• Ability to work collaboratively in a team environment as well as work independently

• Must be able to maintain confidentiality

• Able to adhere to deadlines

• Champion of change management

Employment Conditions:

• Clear criminal record check

Work Environment:

• Fast paced office environment

• Monday to Friday business hours 35 hours weekly

*****Must have a vehicle and be able to commute to work location*****

**We appreciate your interest and thank all applicants for applying, however only those considered for an interview will be contacted directly**

#INDSI

Job Type: Full-time

Salary: $75,000.00-$80,000.00 per year

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to Commute:

• Morley, AB (required)

Work Location: In person