Marketing And Events Coordinator

Harbour Estates Winery is seeking an experienced, creative and self-motivated Marketing and Events Coordinator to join our team and become part of our fast growing hospitality business. The Marketing and Events Coordinator will collaborate with our Assistant General Manager for the successful marketing, sales, planning and execution of all types of events including corporate, private, on site and off site winery events and weddings in our three major onsite venues available for functions.

Your time will be split between office days and event days.

During office days you’ll handle emails from couples/inquiries, collaborate with the AGM to get contracts out and signed, give tours of the facility to potential clients, and sell packages. You’ll also meticulously track all of the details along the way to keep all departments in the winery informed. You will also be responsible to market the Winery itself as a whole.

On event days, you’ll co-manage the set up and tear down, keep the timeline on track, and quickly solve any problems that come up and ensure the event runs flawlessly.

Responsibilities:

1. Collaborate with the AGM to sell, plan, and coordinate all private events held on the property

2. Work with clients to determine their needs and choices then plan and execute the event in all aspects including menu, rentals, decorations, entertainment and more

3. Co-responsible for managing budgets, coordinating rentals and equipment needed for the event, and overseeing the setup and tear down of the event

4. Inform clients of details to their event keeping everyone up to date

5. Collaborate with other departments to ensure all details and changes of the event are communicated

6. Determine number of staff needed for events and relay information to HR to schedule

7. Develop and maintain strong relationships with suppliers ie. Entertainment, flowers, linens, etc.

8. Communicate with Caterers to ensure proper contacts and dates are sent and booked

9. Market the winery as a whole to help draw in new and return customers to the Winery

10. Contribute to Social Media channels, newsletters, and come up with new forms of Marketing the Winery

11. Plan and market new events to help draw in guests

12. Book and Attend offsite wine/wedding shows to promote the Winery

13. Attend Industry nights to make connections with others in the industry (1 per month, evening)

Requirements:

1. Strong organizational and communication skills are essential

2. You must be resilient, meticulous, personable, confident and humble

3. Able to work under high pressure

4. Self starter able to work with limited supervision

5. Strong Team player

6. Events Management certificate an asset

7. Wedding planner certification an asset

8. Marketing certification an asset

9. Knowledge and desire to provide an exceptional experience and show clients the “wow”

10. Strong negotiation skills

11. Professional and responsive with the ability to deal with difficult individuals

12. Strong communication skills to ensure all details and logistics are communicated to the appropriate individuals

13. Able to identify or deal with problems and quickly come up with a resolution

14. Exceptional organizational skills to manage tight timelines

15. Strong computer skills and proficiency with Office 365

16. Able to maintain confidentiality of information

17. Able to work evenings, weekends, public holidays, and long hours as required

18. Valid driver’s license

19. Valid Smart Serve license

Job Types: Full-time, Permanent

Salary: $21.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Discounted or free food
• Flexible schedule
• Store discount

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Weekends as needed

Supplemental pay types:

• Tips

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Wedding planning: 1 year (preferred)

Work Location: In person

Application deadline: 2024-02-29