Office Administration Clerk

Work setting

• General office

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Perform data entry
• Provide customer service

Experience and specialization

Computer and technology knowledge

• MS Word
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader
• Electronic mail
• Social Media

Travel bookings

• Business travel

Additional information

Personal suitability

• Quick learner
• Accurate
• Dependability
• Flexibility
• Organized
• Reliability
• Team player
• Punctuality

Benefits

Other benefits

• Free parking available