Office Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• Desktop publishing software
• MS Office
• Simply Accounting
• MAC

Additional information

Transportation/travel information

• Own transportation
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Quick learner

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer