Office Administrative Assistant

Responsibilities

Tasks

• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Work with minimal supervision
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Advise senior management

Experience and specialization

Computer and technology knowledge

• Sage Accounting Software
• Accounting software
• MS Office
• Simply Accounting
• Electronic mail
• Social Media

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting
• Payroll services
• Construction
• Business services

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Long term benefits

• Group insurance benefits
• Life insurance

Other benefits

• Free parking available