Administrative Assistant - Office

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office
• Quick Books

Technical terminology

• Business

Area of specialization

• Correspondence
• Invoices
• Manuscripts, publications or theses

Additional information

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability