Administrative Assistant

Work setting

• Education
• Consulting firm
• Private sector
• Community service organization

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Schedule and confirm appointments
• Manage contracts
• Advise senior management
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Perform data entry
• Maintain records and statistics
• Answer clients' inquiries and provide information
• Answer inquiries and provide information to customers
• Implement communication strategies and programs

Credentials

Certificates, licences, memberships, and courses 

• First Aid Certificate
• CPR Certificate

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Google Drive
• LinkedIn
• Electronic mail
• Spreadsheet

Industrial processes and biological studies

• Product development

Area of specialization

• Communications
• Strategy

Specialization/experience (business sales and services)

• Distribution

Additional information

Transportation/travel information

• Willing to travel

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Hand-eye co-ordination
• Overtime required

Own tools/equipment

• Computer
• Cellular phone

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Dependability
• Quick learner
• Initiative
• Efficient interpersonal skills
• Punctuality
• Honesty

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer