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SalaryL. Hansen's Forwarding Ltd is currently looking for professional Office Administratorto support our National Fleet Admin Team located in Pickering.
Hansen’s Group of Companies is committed to promoting and maintaining employment equity and welcomes applications from indigenous peoples, women, visible minorities, and persons with disabilities, in occupations or positions where they are underrepresented. If you are a member of one of these equity groups, we encourage you to self-identify during your application for employment.
Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us!
- Benefits (Health, Dental, Vision)
- Group RRSP
- Wellness Program
- Profit Share Program
- Employee Quarterly 50/50 Charity & Bonus Draws
The Office Administrator reports to the National Fleet Administrative Supervisor and is responsible for a variety of tasks including answering phone calls, filing, and maintaining accurate documentation.
Competencies
- Planning and Organizing
- Results Orientation
- Service Orientation
- Team Work
- Risk Management (Health & Safety)
- Assist in the administration of the application process
- Review and ensure all required documents have been received and uploaded to TruckRight.
- Request employment verification via DAD services
- Assign new driver and broker onboarding training via Truckright
- Request a company email address for company drivers and update TruckRight username
- Enter new company driver’s and broker’s information into Cargotel and Geotab
- Enter new broker’s vehicle information in Geotab and TruckRight
- Ensure all violations have been recorded in TruckRight
- Review and update driver and broker files as needed
- Review and update company equipment files as needed
- Ensure all vehicle permits are up to date
- Order permits and approve related invoices
- Assemble new vehicle permit books
- Review broker maintenance compliance as required
- Prepare and distribute finding to the National Fleet Manager
Education and Experience
- High School or equivalent.
- Minimum two (2) years of relevant office experience.
- Computer knowledge required (Microsoft Office: Word and Excel)
- Good interpersonal and communication skills.
- Knowledge in transportation and government regulations an asset
Physical Demands
- Full ability to Stand.
- Ability to sit for more than 1 hour.
- Full Ability to lift up to 25 lbs.
- Ability to view computer screen for long periods of time.
Work Environment
- Occasional Overtime as required.
- Indoors Office.
- Prolonged periods of sitting at a desk and working on a computer.
