Office Administrator

About us

Toute Sweet Cakes and Pastry LTD is a small business located in Woodbridge, ON L4L 8Z3. We are a family oriented business that has been operating since 1987, providing frozen desserts across Canada.

Our work environment includes:

• Modern office setting
• Food provided
• Modern office setting
• Casual work attire
• On-the-job training
• Safe work environment

Job Overview:

We are seeking a highly organized and detail-oriented Office Administrator with minimum 5 years experience, to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This is a full-time position with opportunities for growth and development.

Responsibilities:

- Answer phone calls and direct them to the appropriate staff members

- Greet visitors and provide them with necessary information

- Maintain a professional and welcoming front desk area

- Perform general clerical duties, such as filing, photocopying, and scanning documents

- Manage office supplies inventory and place orders when necessary

- Coordinate meetings, appointments

- Assist in vendor management, including maintaining relationships with suppliers and service providers

- Support human resources activities, such as maintaining employee records and assisting with onboarding processes

- All government remittences such as payroll, receiver general, T4, year end, workers comp, unemployment insurance

- Monthly bank reconcilliation

- Invoicing and purchase orders

- Ongoing updates of customer / supplier logistics (Ex. Updating supplier price list)

Skills:

- Proficient in using phone systems and handling phone etiquette

- Experience in front desk operations and providing excellent customer service

- Strong clerical skills, including data entry, filing, and document management

- Excellent organizational skills with the ability to prioritize tasks effectively

- Detail-oriented with a high level of accuracy in work

- Ability to manage multiple tasks simultaneously and meet deadlines

- Strong interpersonal skills for effective communication with colleagues, clients, and vendors

- Excellent computer skills and proficient in Outlook / Excel / Word

We offer competitive compensation based on experience.

If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience. We will contact you upon resume review. Please no phone calls.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Language:

• English (required)

Work Location: In person