Office Administrator

We are recruiting an Office Administratorto fill a maternity leave position on our team in St Thomas, ON. With potential for permanent full time at the end of the contract term.

The ideal candidate will oversee the efficient execution of day-to-day operational office activities while providing first-level administrative support to the property management team. The core responsibilities of this position include, but are not limited to:

• Providing reception coverage
• Maintaining general office tidiness and organization
• Maintaining general office supply inventory and placing orders as necessary (stationary, printing supplies, postage, etc.)
• Coordinating with facility management vendors including repairs, maintenance, cleaning, security, etc.
• Maintaining all office IT equipment and vendor contracts; coordinating service as needed
• Client setup in Condo Manager; creating digital and hard-copy project files
• Receiving payables and distributing to appropriate client file for processing by accounting
• Attending meetings, as requested; preparing and distributing meeting minutes
• Preparing quote requests and issuing work orders as approved by client

The Ideal Candidate

• Has a minimum of 2+ years of experience in a support function that includes office administration, office management, operations, or facilities
• Has excellent verbal and written communication skills; is able to effectively communicate with internal and external customers
• Is highly proficient in the Microsoft Suite of programs, including Microsoft Excel
• Is self-motivated, detail orientated, and able to handle conflicting priorities; has excellent organizational and time management skills

Job Types: Full-time, Fixed term contract

Salary: $19.00-$21.00 per hour

Expected hours: 40 – 44 per week

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• DCS / DEC (preferred)

Experience:

• Administrative experience: 1 year (required)
• Receptionist: 1 year (preferred)

Work Location: In person