Office Assistant

Work setting

• Office
• Accounting firm

Responsibilities

Tasks

• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• Electronic mail
• Desktop publishing software

Equipment and machinery experience

• Scanner

Additional information

Security and safety

• Criminal record check
• Reference required

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Positive attitude
• Quick learner
• Time management
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player

Benefits

Other benefits

• Learning/training paid by employer
• Parking available