Office Assistant

Scott Springfield Mfg. Inc. (“SSM”) is a tier-1 supplier that offers scalable air handling solutions for commercial and industrial customers across North America. SSM’s owners and leadership team have intentionally created a workplace culture that puts customers first, and values teamwork, innovation and accountability. SSM has garnered a hard-earned reputation for customer service, quality and reliability. Supported by a network of independent sales agents across North America, SSM operates two production facilities within the Calgary area. To support its growth and expansion, SSM is looking to add an Office Assistant to the team.

Essential Functions:

• Greeting visitors and answering incoming calls.
• Sorting and distributing incoming mail and couriers.
• Maintaining office supplies and managing copiers.
• Arranging catering services.
• Recording supplier invoices and coordinating with Finance for supplier reconciliations.
• Entering data in the ERP system such as invoices and project information.
• Monitoring the janitorial services and placing orders for cleaning supplies.
• publishing announcements for key milestones and customer visits at the reception and lunch room screens.
• Arranging supplies for new employees and visitors such as hard hats, name tags.
• Other Admin duties as may be assigned by the job supervisor.

Knowledge, Skills and Abilities:

• 2+ years’ experience in an administrative role.
• Strong working knowledge of Excel, Word and Outlook.
• Superior communication skills.
• Self-starter with the ability to work independently.

How to Apply:

Qualified candidates are encouraged to apply in confidence to Human Resources. We thank all applicants for their interest and will contact those selected to participate in the interview process. SSM is an equal opportunity employer.

Please note that this facility is not accessible by public transportation.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person