Office Assistant

Work setting

• Office

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested

Experience and specialization

Computer and technology knowledge

• MS Word
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of specialization

• Correspondence

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Own tools/equipment

• Computer
• Printer
• Internet access
• Office equipment and supplies

Personal suitability

• Adaptability
• Analytical
• Efficiency
• Hardworking
• Integrity
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Organized
• Reliability
• Punctuality