Office Assistant

Work setting

• Office
• Urban area
• General office
• Service company

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• Provide customer service
• Locate and remove files requested
• Organize and schedule office work

Experience and specialization

Computer and technology knowledge

• Quick Books
• MS Windows
• Electronic mail

Area of specialization

• Forms and records
• Invoices

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Personal suitability

• Efficiency
• Energetic
• Hardworking
• Integrity
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Excellent written communication
• Flexibility
• Team player