Office Assistant

About Us: Hadden & Associates Inc. is a private practice in psychology, located in the Southwest community of Killarney. We operate out of Sanctuary Professional Offices, which is a professional building that houses a number of private mental health and wellness practices.

About the Role: The Office Assistant, reporting to the Office Manager, supports the practice by assisting with file management and other as-needed administrative tasks.

Responsibilities:

- Creation of physical files (typing and assembly)

- Scanning, logging, and saving expired files to our secure cloud-based file system

- Logging and shredding expired files

- Updating and/or producing invoices using QuickBooks

- Faxing documents and invoices

- Additional clerical/administrative duties as may be required by the Office Manager and/or owner

Requirements:

- Strong processing speed

- Proficiency in English; speaking, reading, writing, and grammar

- Adept at using Microsoft Office Suite, particularly Word, Excel, and OneDrive

- Must comply with and maintain all confidentiality requirements regarding invoicing, documents, files, communications, etc., as all contain confidential information.

- Good attention to detail

- Punctual, efficient, organized

- Pleasant, professional manner

- Willingness to learn

- Ability to proofread letters and reports an asset

Job Type: Part-time

Salary: $16.00-$18.00 per hour

Expected hours: 4 – 8 per week

Benefits:

• Flexible schedule

Flexible Language Requirement:

• French not required

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No weekends

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• English (required)

Ability to Commute:

• Calgary, AB T3E 2M2 (required)

Ability to Relocate:

• Calgary, AB T3E 2M2: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-15
Expected start date: 2024-03-15