Office Assistant

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Prepare and format page presentation
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Information technology
• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Desktop publishing software
• WordPress

Area of specialization

• Reports
• Forms and records
• Invoices
• Contracts
• Correspondence

Additional information

Security and safety

• Bondable
• Basic security clearance
• Criminal record check

Personal suitability

• Analytical
• Creativity
• Efficiency
• Energetic
• Hardworking
• Positive attitude
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player