Office Assistant

Our Lady of Fatima School
6320 Taralea Park NE, Calgary

Overall Accountability

The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public.

Specific Accountabilities

• Responds to requests for information from staff, students, parents and members of the public
• Sorts and distributes correspondence and mail, including faxes and email
• Schedules meetings and handles business and administrative activities
• Generates reports, correspondence and newsletters
• Transcribes material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software
• Creates, photocopies and distributes materials
• Orders and maintains office supplies
• Maintains and updates information databases, lists, files, records, etc.

Qualifications

• Minimum High School Diploma
• Minimum three (3) to six (6) months’ related experience
• Secretarial certificate/diploma preferred
• Proficient with Microsoft Office
• Excellent communication, organization and interpersonal skills
• Ability to work independently or as part of a team
• Working knowledge of student information systems and electronic report cards for school-based positions preferred