Operations Assistant

OPERATIONS ASSISTANT
Permanent Part-Time (15 hours per week)
Non-Union

$22.46 – $27.56/hour

Compass is a non-profit agency. At Compass, we are a culture of caring, learning and purpose. We believe in investing in our people and providing our employees with many opportunities for growth, development and learning. We are working together to create paths with children, youth and families to reach their full potential. We believe in making a positive impact on the lives of others, by genuinely caring about individuals and our community. Our guiding principles shape how we work with our clients, one another, and our partners.

Reporting to the Operations Privacy Manager, the Operations Assistant is responsible for the coordination and maintenance of all corporate facilities of
Compass.

DUTIES

• Utilize ticketing software to monitor, document steps taken and resolve requests and issues
• Process and respond to service requests and maintain the database of such requests to meet reporting and analysis requirements
• Obtain and prepare for approval price quotes for projects
• Prepare request for contract, coordinate signing of final contract with supplier and obtain security clearance supporting documents
• Coordinate, oversee repair and maintenance work assignments performed by technicians, vendors and contractors
• Coordinate and schedule contractors for any emergency facility maintenance work
• Review third party work orders to ensure that assignments are completed as agreed upon
• Maintain an electronic filing system for invoices and prepare payment request forms
• Assist with any internal/inter-office moves (such as moving light weight bins, creating a labeling system, coordinating movers, coordinate relocation deficiencies, and special requests)
• Assist in the maintenance and repair of equipment to ensure they operate efficiently
• Complete any light duty maintenance requests including but not limited to light bulb replacement, filter replacement, paint touch ups, furniture assembly, etc.
• Complete facility inspections to proactively recognize and address maintenance concerns

QUALIFICATIONS

• High School Diploma or equivalent is required
• 1-2 years’ work experience in a facilities environment is an asset
• Intermediate level knowledge of Microsoft Word, Excel, and email
• Excellent communication skills both verbal and written
• Good project and process management skills
• Self-directed with the proven ability to work independently
• Ability to respond to requests in a timely manner
• Ability to prioritize and organize workload
• Ability to multi-task and be a team player
• Excellent attention to detail
• Proactive, problem solver
• Client-service oriented
• Possession of a valid Ontario driver's license and availability of an automobile in good working condition
• Provide a satisfactory Police Vulnerable Sector Check

We offer competitive salaries and a pension package with HOOPP (Healthcare of Ontario Pension Plan).

Application Process
We request that all applicants submit their cover letter and résumé quoting job posting number 1765 by January 26, 2024, clearly indicating how you meet the qualifications by email and addressed to

Human Resources
Compass

62 Frood Road, Suite 100
Sudbury ON P3C 4Z3

compassne.ca

Compass is committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. We believe that equity, inclusion and diversity is key to organizational success. We welcome all qualified candidates to apply and hope you will choose
Compass as your employer of choice.

Accommodations are available to support applicants in all aspects of the hiring process. If selected for an interview and you require an

accommodation, we will work with you to meet your needs.

We wish to thank all applicants; however only applicants chosen for an interview will be contacted.

Job Types: Part-time, Permanent

Salary: $22.46-$27.56 per hour

Expected hours: 15 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Flexible schedule
• On-site parking
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Education:

• Secondary School (preferred)

Ability to Commute:

• Sudbury, ON P3C 4Z3 (preferred)

Work Location: In person