AddressPart-Time Department Assistant
(Job Number:489-22)
REVISED/REPOSTED
Department: Engineering & Environmental Technologies, Skilled Trades
Campus: Barrie
Classification: Support Staff
Posting Date: January 6, 2023
Salary: $17.88 per hour
Hours per week: Up to 24 hours per week (current hours are anticipated to be 24 hours per week)
Status: Part-time (Temporary Replacement)
Effective Date: December 5, 2022 to August 31, 2023
THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Part-time Support Staff Collective Agreement.
This position has a requirement of working 3 days per week, 8:00 am to 4:50 pm.
Reporting to the Business Manager, the incumbent is the first point of contact for the department and provides administrative, clerical, and technical support for faculty, staff and students within the academic portfolio. They provide committee support, and back up administrative support to the to the Dean/Associate Dean as required. Specific duties include, but are not limited to:
- Prepares and distributes Dean’s List letters
- Manages office logistics (sorting/prioritizing/distributing mail), maintains office filing systems
- Monitors and orders printer supplies and assists with/demonstrates use as required; monitors and maintains inventory and orders office supplies using PeopleSoft Finance
- Submits Work Orders
- Maintains documentation for orientation of non-full-time faculty
- Collects and files course syllabi for all program courses;
- Provides administrative support to Apprenticeship program: prepares packages, orders supplies, pulls reports using Banner and enters grades
- Maintains department staff directory and distribution lists
- Provides support to Academic Program Assistant with KPI surveys
- Maintains MarketPlace software for accrediting-body tests: updates testing timelines, costs, logistics
- Arranges Health & Safety inspections for the Academic portfolio and maintains records/files associated with Health & Safety
- Provides information and customer service related to the Academic portfolio including department walk-ins, email and phone inquiries and where required, triage/escalate complex and or sensitive issues
- Books meetings for Academic Program Coordinators with students using electronic calendars
- Supports Program Advisory Committees by coordinating logistics (room/catering bookings), preparing and distributing the agenda and meeting minutes, updating Board Effects, maintaining membership details, and follows up on action items
- Successfully completed a one-year postsecondary certificate in a relevant field of study that may include, but is not limited to Office or Business Administration
- Two years practical experience in a service-oriented environment
- Proven experience demonstrating interpersonal communication
- Proven organizational skills to work effectively, ability to confidently handle numerous tasks simultaneously, in a fast-paced environment
- Proven ability to work independently and participate as an effective team member
- Experience with Microsoft Office (Word, Excel and PowerPoint)
- Previous educational institution experience is an asset
- Must be available to work 3 full business days per week (i.e. 8:00 am – 4:30 pm)
Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.
Alternate formats will be provided upon request throughout the recruitment and selection process.
Applications for this position must be received by 11:59 p.m. January 12, 2023. While we thank all applicants, only those contacted for an interview will be acknowledged.
