Payroll Clerk (Part-Time)

The Payroll Clerk (Part-Time) is directly reporting to the Chief Financial Officer. The role is ensure accurate and timely preparation and processing of payroll for employees in a non-profit nursing home and seniors housing setting, while maintaining confidentiality and adherence to applicable laws and regulations.

Duties and Responsibilities:

• Verify documentation in the employee files for accuracy and completeness.
• Setup and maintain employee records in payroll software.
• Work collaboratively with the Workforce Coordinator and Human Resources Personnel to ensure all aspects of onboarding are maintained.
• Review bi-weekly time reports, identifying and communicating any discrepancies to relevant department managers.
• Calculate and process special pay rates such as charge pay, shift differentials, and weekend premiums.
• Enter data and generate time verification reports, ensuring balance with schedule reports.
• Calculate, enter, and balance deductions including group insurance, professional dues, and union fees.
• Prepare and process payroll, direct deposit statements, and related reports.
• Coordinate with the Chief Financial Officer for verification and bank disbursement of direct deposit payments.
• Post payroll and process all related reports, completing month-end functions as required.
• Prepare employment-related documents (e.g., ROEs, employment verifications) and ensure timely remittance of deductions.
• Handle monthly payroll-related billings and union reports, and compile monthly statistics as needed.
• Manage employee benefits enrollment and maintenance, including group insurance and pension plans.
• Assist in the orientation process for new employees, ensuring understanding of payroll procedures.
• Maintain an organized filing system for payroll and employee documentation.
• Stay informed about all contracts and current legislation affecting payroll to ensure compliance.
• Update time banks and manage accruals at the end of each pay period.

Health & Safety Responsibilities:

• Adhere to safe work practices, contributing to the safety of the workplace and the well-being of fellow employees.
• Follow all organizational safety rules, use equipment safely as instructed, and promptly report any hazards to a supervisor.
• Participate in safety programs, trainings, and fulfill assigned duties related to workplace safety.

Qualifications:

• High School diploma or equivalent, with successful completion of a Business Diploma or related field.
• 3 – 5 years of experience in payroll processing or a similar role.
• Demonstrated high accuracy and efficiency in data entry.
• Strong teamwork capabilities and a collaborative work style.
• Proficiency in accounting and payroll software, with a preference for experience in SAGE 300.
• High regard for confidentiality and the ability to perform duties with minimal supervision.
• Required to pass a pre-employment medical examination.
• Excellent attendance record in previous employment.
• Professional appearance and adherence to workplace standards.

Position Guarantee: 0.5 (Equivalent to 37.5 hours biweekly) with potential increase up to 75 hours bi-weekly based on operational needs.

Join our team as a Payroll Clerk and enjoy competitive compensation, opportunities for career growth, and a supportive work environment. Apply today to be part of our dynamic team!

Job Types: Part-time, Permanent

Salary: $21.50-$25.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Are you currently located in Moncton, NB?

Education:

• Secondary School (required)

Experience:

• Payroll processing: 3 years (required)

Work Location: In person