Payroll/Benefits Specialist

People are the heart of our strategy

A family-owned Group, Roquette offers a positive and attractive work and career environment, in which everyone can learn, develop, contribute to the overall company performance and be recognized for doing so.

Roquette is a global leader in plant-based ingredients, a pioneer of plant proteins and a leading provider of pharmaceutical excipients. In collaboration with its customers and partners, the group addresses current and future societal challenges by unlocking the potential of nature to offer the best ingredients for food, nutrition and health markets.

You have the best opportunity to work for the WORLD LARGEST PEA PLANT. Diverse views and experience make us strong. We look for people who have a safety-first mindset, who are collaborative team players, who deliver on their commitments, who are innovators in search of a better way, and who believe in inclusion.

Reporting to the HR Manager, the Payroll and Benefits Specialist is responsible for supporting a variety of departments across the spectrum of benefits and payroll.

This position is located in Portage la Prairie, Manitoba and offers flexible work arrangements.

Key Accountabilities

• Process CAN payroll in ADP (bi-weekly) and serve as payroll backup for US payrolls (weekly, semi-monthly).
• Monitor timekeeping systems and follow up on exceptions and discrepancies.
• Maintain CAN payroll system updates including tax rate changes or general system changes.
• Ensure tax reporting and reconciliations are completed accurately and timely.
• Create reports for reconciliation, remittance and reporting federal and provincial tax.
• Ensure compliance with federal, provincial and local payroll, wage, and hour laws and best practices.
• Prepare bi-weekly, semi-monthly, monthly, quarterly, and year-end reports (gross payroll, hours worked, accruals, tax deductions, benefit deductions, etc.).
• Manage the issuance of the annual T4Ss, and any other payroll-related forms.
• Stay up to date on changes in federal/ provincial legislation affecting payroll (including sick leave, Overtime, Vacation and etc.).
• Ensure management/supervisor team members are trained in how to perform time keeping for their employees (ADP timecards).
• Serve as main payroll liaison for internal and/or external audits and oversee the collection of audit information.
• Maintain internal controls to ensure the integrity of the payroll system.
• Partner with HR Centers of Excellence (COEs) on tier 0 (self-service) and tier 1 document management, including maintaining and updating the HR knowledge base for payroll-related documentation and resources.
• Support business process upgrades, enhancements, testing and data validation within payroll systems.
• Support evaluation of new technologies that enable process & productivity improvements.
• Responsible for time & attendance data maintenance & ongoing process improvements.
• Own procedure maintenance & creation for assigned scope of work.
• Maintaining accurate personnel information within our filing system.
• Ensure compliance with data privacy regulations and best practices.
• Support HR projects that advance the regional HR agenda, including ongoing digitalization and regionalization initiatives.
• Lead and manage domestic mobility within CAN for external hires and internal transfers.

Specific requirements

• Participate in continuous improvement programs.
• Understand and respect the rules concerning safety, quality, hygiene and the environment.
• Maintain confidentiality in all matters pertaining to the Roquette Pea processing plant and its operations.

Functional competencies

• High level of attention to detail and strong problem-solving skills.
• Must have a sense of urgency in both action and communication.
• Excellent communication skills coupled with strong training/coaching, organizational, and analytical skills; and the ability to effectively communicate with all levels of the organization in a manufacturing plant.
• Ability to handle highly sensitive data with confidentiality and integrity; ability to exercise appropriate judgment.
• Self-motivated, goal-oriented person who works well under pressure to achieve the highest degree of customer satisfaction by meeting commitments and taking accountability.
• Bargaining unit knowledge and experience supporting a unionized workforce
• Able to use all H.R legislation in context related situations.

Technical Applicative competencies

• Advanced Microsoft Office 365 skills, including advanced excel skills.
• Strong knowledge of information systems and Payroll-related information technology including ADP WorkforceNow.
• Good working knowledge of Workday platform.

Education

• Bachelor’s Degree preferred; Accounting, HR, HRIS (Business Information Systems), or Business.
• Certified Payroll Professional (CPP) preferred.

Experience

• Minimum of 3+ years demonstrated experience in Payroll systems (ADP preferably).
• Experience in an HR shared services team for a large, complex organization, across multiple sites and countries.

Business Trips (Percentage): Up to 5% - Travel to other plants in the U.S.

Job Types: Full-time, Permanent

Salary: From $65,000.00 per year

Benefits:

• Commuter benefits
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Relocation assistance
• RRSP match
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person