Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
• Believe in helping you build your career through our Aecon University and Leadership Programs
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

• Must be able to complete requests from projects and crews working in British Columbia and/or Alberta (with respect to time zones).
• Manage hotel bookings and updating for multiple projects.
• Book and update travel (rail, vehicles, flights) for multiple projects, and make required changes when needed.
• Assists with various document control type projects, as needed.
• Assist with generating LEMs or backup for change orders for projects.
• Learn, interpret, and applies organizational policies, rules, and regulations.
• Handle invoices with respect to distribution to appropriate departments for approval.
• Establishes accounts with local suppliers for miscellaneous items for projects, as needed.
• Assist with hiring / onboarding for new employees (Union and non-union).
• Collecting field data and timesheet entry (labour and equipment) in FOS.
• Coordinates and prepares job packages including locates, permits, materials.
• Inputting and managing subcontractor accruals for various projects.
• Repetitive movement and prolonged sedentary positioning.
• Able to perform in a fast-paced environment.
• Travel to site locations may be required, as necessary based on the needs of the respective projects (project setup, trailer/office maintenance).
• Goods Receivable (GR)/procurement functions, as needed.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.
• Performs other duties and responsibilities as required.

• 2-5 years’ experience as a Project Administrator in a construction industry.
• Superior written and verbal communication skills (preparation and proofreading of documents, as needed).
• Ability to work independently as well as a member of a team.
• Attention to detail.
• Ability to accurately follow established processes, while continually looking for continuous improvement opportunities.
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (document control, booking hotel/flights, reviewing invoicing, accruals, etc.).
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Always exhibit a polite and professional manner.
• Proficiency in MS Office (Teams, Word, Outlook, PowerPoint, etc.).
• Highly proficient in MS Excel.