Real Estate Office Administrator

Company description

Real Estate Brokerage

Job description

We are a growing company with state of the art paperless systems and file management. Looking for a person from 9-3 Mon-Fri that is willing to work 9-5 when needed. Future opportunity to grow into the full 9-5 Mon- Fri role as the Real Estate Brokerage grows.

Duties include, but are not limited to:

• Reception front desk duties, answering calls, communicating with Realtors, cheque management, scheduling, key management
• Processing Real Estate deal transactions, creating trade record sheets, finalizing deals
• Assist with processing accounts payable transactions, including data/credit card receipt entry, reconciliations, tracking re‐billable expenses, and printing/mailing of cheques
• Monthly invoicing, reimbursable expenses, cheque deposits and posting/filing payment backup
• Brokerage payroll preparation of commissions and retainer tracking
• Assist with bank reconciliations and transfers
• Run reports as requested; ie. AR aging and P&L reports
• Maintain all accounting records with accuracy
• Some Brokerage social media posting, some simple video editing
• Other administrative duties as required

Qualifications required:

• Bookkeeping certification is not required but is beneficial
• Knowledge of Ontario Real Estate transactions and OREA documents is beneficial
• 2+ years of administration experience-
• Experience with Lone Wolf and Broker Wolf beneficial
• Proficiency in MS Office programs especially Excel
• Strong analytical & organizational skills
• Ability to understand basic as well as complex accounting principles
• Must be extremely reliable and trustworthy with a strong work ethic and professional attitude
• Good command of the English language (both oral and written is a must)

Job Types: Permanent, Full-time

Salary: $20.00-$22.00 per hour

Expected hours: 30 – 36 per week

Benefits:

• Company events
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• DCS / DEC (required)

Experience:

• administrative assistant: 2 years (required)

Work Location: In person