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Form of workDuties and Responsibilities:
Reporting to the Assistant Manager, Property Services, the Property Management Officer is responsible for the professional Property Management, leasing obligations, facility operations, and administration of the leased National Wildlife Research Centre (NWRC) and a portfolio of other buildings at Carleton University.
The incumbent is accountable for the coordination of all related resources, contracts, tools, and supplies to ensure Carleton's property is effectively and efficiently run according to established standards and within established budgets.
The incumbent is involved in all aspects of day-to-day operations of the properties, including but not limited to accounting, tenant relations, maintenance and repair, fit-up and building improvements, security, custodial services, landscaping, snow removal, etc.
The incumbent handles tenant complaints, service requests, and preventative maintenance and assists in the preparation of the annual budget, reporting, and capital planning of the properties.
Qualifications:
The incumbent must possess the following qualifications:
• The incumbent works in an environment in which multi-tasking is required.
• Excellent organizational skills and the ability to set priorities are essential skills, as well as demonstrated resourcefulness, decision-making ability, and flexibility and must have the ability to work quickly and accurately under pressure.
• The incumbent must be able to prioritize tasks, meet deadlines to meet changing needs, and take initiative without supervision.
• Analytical and problem solving skills are required to identify issues and support an appropriate course of action.
• The incumbent must have sound experience and knowledge of purchasing, contracting, and order processing procedures, as well as experience working with a financial reporting system.
• Must possess excellent interpersonal and communication skills to provide excellent liaison services.
• Leadership skills and the ability to participate as an effective team member are essential in the timely and successful completion of projects.
• Given the nature of the facility operation with 24/7 occupancy by researchers, students, staff and guests, the incumbent will have responsibility for ensuring that issues that arise after hours are properly attended to.
Education and Experience:
The above is normally acquired through the completion of:
• Three year College diploma or equivalent training (e.g. CPM, RPA, FMA) in related field.
• Five years of experience providing relevant Commercial Real Estate Property Management or Facilities management of a large facility
Assets:
• Building Management and Maintenance courses
• Project Management experience
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
