Receptionist/ Office Coordinator

We are currently seeking a highly organized and professional individual to join our team as a Receptionist and Office Coordinator. Reporting to the Office Manager, you will contribute to creating a positive and efficient office environment by providing exceptional service to our clients and employees.

The ideal candidate will have exceptional communication skills, a friendly demeanor, “can do” attitude, and the ability to handle multiple tasks simultaneously.

This position is a one-year contract. The main responsibilities of the role are a combination of reception and office coordination work.

RESPONSIBILITIES

Front Desk Management:

▪ Answer phone calls, direct inquiries to the appropriate departments, and take messages when necessary.

▪ Coordinate and schedule appointments, meetings, and conference room reservations.

▪ Greet and welcome visitors, clients, and employees with a warm and professional demeanor.

▪ Maintain a tidy and organized front office, which includes reception and boardrooms.

▪ Ensure a positive and welcoming atmosphere.

▪ Manage incoming and outgoing mail and packages, including distribution to the appropriate individuals or departments.

Office Coordination:

▪ Act as the primary point of contact for all office-related inquiries, providing information and assistance as needed.

▪ Coordinate office supplies, equipment, and maintenance purchases and requests.

▪ Maintain healthy snacks, drinks and coffee inventories in the kitchens.

▪ Coordinate catering and set up corporate lunches and breakfasts.

▪ Support the onboarding and offboarding process for employees, including office setup and moves.

▪ Assist with organizing and coordinating company events and meetings.

▪ Maintain accurate inventory of office furniture and supplies.

▪ Maintain a tidy and organized office environment.

QUALIFICATIONS

▪ College education in administration

▪ Proven experience in a similar role, preferably as an Office Coordinator.

▪ Strong verbal and written communication skills, with an ability to interact effectively with individuals at all levels.

▪ Excellent organizational and time management abilities, with a keen attention to detail.

▪ Ability to thrive gracefully under pressure in a very demanding environment

▪ Proficient in using office software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

▪ Comfortable multi-tasking and prioritizing tasks without guidance

▪ Exceptional customer service and interpersonal skills, with a friendly and professional demeanor.

▪ Flexibility and availability to work evenings, weekends during special projects or events, with ample notice provided.

Hours

8:30 am - 4:30 pm Monday to Friday

On occasion you may be required to work earlier or later with proper notice provided.

THE OFFER

▪ Competitive compensation

▪ Two weeks’ paid vacation

▪ Wellness Days

We thank all applicants however only candidates selected for an interview will be contacted.

Job Type: Fixed term contract
Contract length: 6 months

Salary: $50,000.00-$60,000.00 per year

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Work Location: In person

Expected start date: 2024-03-25