Receptionist/Administrator

Atlantica is seeking qualified candidates for a Receptionist in Dartmouth, Nova Scotia. The Receptionist will be responsible for answering calls and directing visitors while also providing administrative support to the Building Services group.

About Us:

Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

Why should you join Atlantica?

At Atlantica, we value the contributions of our employees’ and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:

• Summer Hours: take advantage of a little extra sunshine during the summer months.
• Competitive Compensation: we pay competitive salaries to ensure our employees are compensated fairly.
• Health and Dental Benefits: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.
• Pension Plans: our employer-matched plan allows employees to secure their future.
• Professional Development: we take pride in offering our employees training and development programs that spark their interest and can advance their careers.

Responsibilities:

Reporting to the Administration Services Lead and working in an exciting and collaborative environment, you will:

• Maintain a professional image and a positive attitude as the first point-of-contact for the company.
• Screen and transfer incoming calls and voicemails in a prompt and professional manner.
• Multitask and prioritize workload.
• Develop a basic understanding of the company’s services and clients to facilitate front line discussions with office guests.
• Perform general maintenance and housekeeping in common areas including restocking and ordering supplies.
• Provide administrative support to the Building Services group, including:

- Work Order Billings and Invoicing
- Collecting and reconciling timesheets
- Accounts Receivable
- Updating reports

• Provide additional administrative support to all company departments when required and appropriate.

Who are we looking for?

Education and Experience:

• Three to five (3 – 5) years of related experience, including providing administrative support.
• Business Administration diploma considered an asset
• Construction experience considered an asset

About you:

• Excellent customer service and interpersonal skills.
• Outgoing and self-motivator
• Excellent written and oral communications skills.
• Proficiency with all areas of Microsoft Office.
• Ability to work well in a team environment and/or independently.
• Detail-oriented work ethic.

Job Details:

• Permanent, full-time
• 37.5 hours per week
• Monday to Friday

The Cahill Group embraces a culture of belonging in the workplace. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging, challenging, and innovative while enabling our employees to be collaborative, positive, and creative to reach our full potential. The Cahill Group is an equal opportunity organization and welcomes applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the recruitment process, please let us know.

Atlantica is an equal-opportunity employer. If you feel as though you are the right fit for this position, please apply in confidence. While we thank all applicants for their interest, only those under consideration will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Dartmouth, NS B3B 1C4 (required)

Work Location: In person