Records Management Clerk

RECORDS MANAGEMENT CLERK

Requisition #: R24-3012

Location: Remote (from within Alberta only)

Engagement Type: Contract

Number of Resources required: 1

Rate (CAD): Up to $35 per hour / Commensurate with related experience and market competitiveness

Term: 3 months (2024-04-01 to 2024-06-29) with 12 month extension available (up to 15-month contract)

Hours per day: 7.25

Security Screening: Standard (Criminal Record Check)

Submit to Tri-global: March 14, 2024 (on or before 2:00 PM Mountain Time)

Closing Date: March 15, 2024 (12:00 PM Mountain Time)

------------------------------------------------------------------------

Tri-global Solutions Group Inc. is seeking one (1) Records Management Clerk (Intermediate) to join our talented Service Delivery team at Ministry of Environment & Protected Areas (Government of Alberta) to support the business by ensuring consistency and transparency of records and accuracy of data.

NOTES ON LOCATION: The successful candidate will work remotely. Work must be done from within Alberta, due to network and data security policies.Standard Hours of work are 08:15 - 16:30 Alberta time.

Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.

If you know other consultants who may be interested in this opportunity kindly share this job posting.

Thank you.

Tri-global Solutions Group Inc.

Website: https://tri-global.com

------------------------------------------------------------------------

PROJECT OVERVIEW

The Contaminated Sites and Remediation section provides regulatory oversight for contamination management in Alberta. The Records Management specialist supports the section by ensuring consistency and transparency of records and accuracy of data. All records are digital, and the Records Management specialist will be uploading new submissions received to the OpenText Content Server, amending previously stored files to align with new processes, updating data in our electronic management system and linking records to correct geographic locations.

The Records Management specialist assists with the creation (making new files, amending the file structure), maintaining (ensuring file integrity, accustom those authorized, tracking of records, etc.) and disposition (ensuring that active records are separated from closed and inactive records, applying the appropriate schedules to records and finally ensuring the final disposition takes place, destruction or permanent); and image-based quality review of imaged records for compliance and risk management.

DESCRIPTION OF SERVICES

Duties will include the following but are not limited to:

• Interpreting Record Retention and Disposition Schedules to determine appropriate retention and final disposition.

• Electronic filing; and creating new files as required.

• Receiving, sorting and document preparation of incoming correspondence.

• Retrieval of routine requests for records.

• Use of electronic systems associated with updating and control of active and inactive records.

• Reviewing files and inventory lists for accuracy.

• Assisting with record clean up projects (removing duplicates, ensuring records follow naming conventions).

• Support the transition from the electronic management system to the digital regulatory assurance system

MANDATORY REQUIREMENTS

- High School Diploma/GED

- Strong attention to detail and computer skills.

- Clear verbal and written communication skills and the ability to interact professionally with a diverse group

- The ability to organize files, documents, etc.

- The ability to follow procedures and policies

- Experience working in a role that required strong analytical skills with high attention to detail and accuracy

- Experience with development and implementation of content management, document management, Records Management, and information management processes in applications

DESIRABLE REQUIREMENTS

- Knowledge of Generally Accepted Record keeping Practices (GARP)

- Experience with the Classification of Records (4+ years)

- Experience with ECM tools. OpenText, Alfresco (2+ years)

- Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook)

- Experience with Records Management (4+ years)

SCORING METHODOLOGY

Financial/Pricing: 20%

Resource Qualifications: 30%

Interview Process: 50%

NOT FOR YOU?

Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

- Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.

- Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.

- Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.

Job Type: Full-time

Salary: Up to $35.00 per hour

Benefits:

• Work from home

Schedule:

• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Strong attention to detail and computer skills: 4 years (required)
• Strong communication skills; interaction with diverse groups: 4 years (required)
• proven ability to organize files, documents, etc.: 4 years (required)
• proven ability to follow procedures and policies: 4 years (required)
• strong analytical skills, high attention to detail/accuracy: 4 years (required)
• develop/implement content/doc/Records Management processes: 4 years (required)
• Knowledge of General Accepted Record Peeping Practices(GARP): 1 year (preferred)
• Classification of Records: 4 years (preferred)
• ECM tools: OpenText, Alfresco: 2 years (preferred)
• MS office suite (Excel, Word, PowerPoint, Outlook): 4 years (preferred)
• Records Management: 4 years (preferred)

Work Location: Remote

Application deadline: 2024-03-15
Expected start date: 2024-04-01