S2351 Secretary Iv

We are accepting applications for
following:
Position:Secretary IV
Location: Jasper Junior Senior High School
https://jasperhigh.gypsd.ca/
Start Date: January 29, 2024 until June 28, 2024.
Hours of work: 7 hours per day, Monday to Friday, inclusive.
The competition will remain open until: January 9, 2024
REPORTS TO:
Works under the direction and supervision of the Principal/Assistant Principal
SUMMARY: This position performs all clerical and administrative functions
as required to maintain the student records system.
DUTIES:
The duties of this position are not limited to the listed components. However,
will encompass 80% of the assigned duties on a regular basis
Primarily
responsible to school principal, relieving them of basic organizational
tasks.
May have the
responsibility of assigning job tasks to other personnel.
Processes a
variety of materials such as routine correspondence, newsletters, reports
and forms.
May arrange
for substitute coverage and process the staff absence reports.
Acts as the
main contact person for the office, providing all reception functions.
May be
required to assist with the organization of meetings, prepare agendas, and
record minutes.
Responsible
for the maintenance and application of the students records system (PowerSchool)
Advanced
skills in the Microsoft Office Suite, with the ability to learn new
software quickly.
Responsible
for student registrations and transfer, and CUM file maintenance.
Knowledge of
and application of Atrieve system.
Collection
and receipt of revenues in accordance with Board policy.
Orders
school resources and supplies.
Maintains
the school inventory of equipment.
May assist
administration with allocation of the annual school budget.
Performs all
aspects of accounting procedures such as purchase orders, invoices and
report generation.
Application
and maintenance of accounting programs in monitoring school budgets and
school generated funds (Rycor).
Maintains
confidentiality of sensitive information.
Assists with
the dispatch of emergent or high priority correspondence and/or direction
to staff and/or students.
Trouble-shoots
in the office with relation to office equipment and routines.
Performs
other assigned duties that are within the area of knowledge and skills
required by the job description.
QUALIFICATIONS:
Completion
of grade 12 diploma or equivalent.
Basic
knowledge and application of accounting principles and office
organization.
Basic
knowledge of student records system.
Technology
and computer related skills.
Excellent
interpersonal skills, with the ability to communicate effectively with
tact and discretion, both orally and in writing.
Must be
self-motivated, self-directed with the ability to organize and prioritize
work.
Must be able
to work with minimal supervision and as a team player.
Must be able
to work with constant interruptions.
Ability to
maintain a high level of confidentiality.
Physical
ability to perform required duties.
Knowledge of
and skill in using Microsoft Office Suite
In
accordance with Board Policy, the successful applicant will be required to
provide the following:
Vulnerable
Sector Check
Child
Welfare Record Check
Evidence of
a Grade 12 Diploma or equivalent
Please submit the
following:
A cover
letter and resume
The resume
must highlight professional qualifications, relevant training and
experience.
Please
include a list of three references with permission for Grande Yellowhead Public
School Division to contact any or all references.
We
thank all applicants for their interest however; we will contact only those
selected for interviews.
To apply to this posting,
you are required to log into your account below and click the “apply” button at
the bottom of the page. ONLY ONLINE APPLICATIONS ACCEPTED.