Secretary I - Primary Health Care

About the Opportunity

• Perform general reception duties, including telephone contact with public and staff
• Receive and respond to inquires and requests, both on the phone and in person, exercising sound judgment, courtesy and confidentiality
• Complete client bookings and registrations for collaborative team clinics
• Book clinic dates in collaboration with the collaborative practice teams
• Ensure complete and accurate billing for the practice
• Organize patient charts, pick up charts from health records and complete transcription related to patient care
• Perform general clerical duties such as filing, photocopying and maintaining sufficient inventory of supplies
• Provide program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events as related to various projects
• Transcribe and distribute minutes of various committees and working groups as requested by management team
• Assist with the planning and organization of various meetings as requested by management team
• Collect data, perform data entry and maintain other relevant information as required by NShIS, Electronic Medical Record (EMR)and generate statistical reports as required
• Assist with tracking expenditures through the organization of expenses in Excel documents as requested
• Work with minimal supervision, using sound judgment to make decisions
• Responsible to hold in confidence all matters pertaining to clients, staff and the NP Service
• Other related duties as assigned

About You

We would love to hear from you if you have the following:

• Grade XII required
• Graduate of a recognized office administration program required
• Certificate in medical terminology required
• One year recent experience in office administration required
• Typing speed of at least 40 words per minute with accuracy
• Computer literacy including demonstrated skills in EMR, Word, Excel and Publisher
• Background in Health Care preferred
• Must have demonstrated good attendance in current and past employment
• Demonstrates an awareness of organizational and community needs
• Physical capabilities to perform the duties of the position such as working flexible hours, dealing with stressful situations and travelling within the District and to other areas as required
• Fluent in French and English preferred

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position; 70 hours bi-weekly.

Compensation and Incentives

$22.89 - $24.89 hourly