Address
Form of work
SalaryEmployee
Duration in Months(for fixed-term jobs):
N/A
Job Family:
Business Systems Analysis
# of Open Positions:
1
Faculty/Service - Department:
IT Project Management Office
Campus:
Roger Guindon Hall
Union Affiliation:
UOITP
Date Posted:
January 18, 2024
Closing Date:
January 29, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
UOITP Grade 11
Salary Range:
$81,351.00 - $101,153.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position Purpose:
The Business Analyst & Project Manager fosters an unwavering reverence for business improvement initiatives, innovation and customer service throughout the organization. The candidate works closely with various levels of senior managers in the faculty and in the clinical environment and supervises the evaluation of projects, procedures and operational requirements and makes recommendations that follow strategic and operational direction of the Faculty. The candidate must have a very thorough understanding of the business and clinical requirements and the technical knowledge in order to fulfill the requirements of the position. The candidate acts as an official liaison between Information Management Services and the client to identify new technologies, systems and procedures that could be applied to the Faculty's advantage. The candidate manages projects, leads the Faculty development initiatives and acts as a team leader by supervising the implementation of solutions.
In this role, your responsibilities will include:
Business Analysis: Analyses and evaluates operational requirements, process efficiencies, existing system capabilities and workflow to determine and recommend if changes or upgrades are possible within existing systems or if new system developments are required in order to increase the faculty business efficiency and environment. Plays a major role in the decision-making process relative to finding high-level solutions and determining the feasibility of the recommended application enhancements.
Project Management: Manages projects, leads the Faculty development initiatives and acts as a team leader by supervising the implementation of solutions. Ensures that appropriate controls and progress reports are prepared regularly. Holds development team accountable for meeting requirements, goals and deadlines. Provides decision-making and successful project delivery by ensuring that functional requirements, solution benefits and risks, project milestones, deliverables, and prioritization are identified.
Expert Advice: Provides expert advice to various levels of senior management, faculty and clinical members on all matters associated to business analysis, technology recommendations and implementation strategies to ensure a standardized approach that align all initiatives with the Faculty vision and direction. Participates in process improvement initiatives to foster creativity and innovation.
Business Requirement: Organises, specifies and models the client's business requirements to ensure they are complete and unambiguous. Translates these business requirements into technical specifications and functional requirements to simplify the transition to the development team and ensure that client's needs are met.
Project Delivery: Assists with the implementation of workflow changes in faculty operations by ensuring smooth technology solution transition. Supports users in integrating new systems in their work environment and adapt their business process to the requirements of the new systems. Assists managers to structure team and provide the training that flows from the introduction of new tools. applications.
What you will bring:
- University degree in computer science, in business administration, information technology or related field;
- Minimum of five years of related experience in supporting business units and their information technology needs;
- Experience in project management, including managing interdisciplinary teams, managing multi-year projects that involve cross-functional systems, creating estimates (timeframes, budgets, resources, etc.), as well as creating process workflow/information flow maps and performing risk analyses and proposing risk mitigation strategies;
- Experience in using project management methodologies, systems, techniques and industry standards and best practices;
- Experience in customer service to act as a resource person, to evaluate customer needs, communicate technical concepts in a non-technical manner and to convert clients business requirements into technical specifications;
- Experience performing analysis and evaluations of business process, identifying needs, providing recommendations, preparing functional requirement documents and Project managing implementation initiatives;
- Ability to interact with senior management for strategic issues, (Vice-Deans, CAO, Department Directors, Associate Dean, Manager of Business Services, Manager of Client Services, Senior Manager of IM Services, etc.);
- Ability to work with minimal supervision, under pressure and with very firm deadlines;
- Ability to guide management in the acceptance of business solutions that align both the strategic goals of the University, the Faculty and the client's needs;
- Advanced interpersonal skills to effectively communicate with Faculty business clients, external vendors and technical resources;
- Excellent analytical, organizational and priority-management skills;
- Bilingualism - French and English (oral and written);
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
