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SalaryAt Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
Fully paid medical, dental and vision coverage from your first day- Health care spending account
- Premium defined benefit pension plan
- 3 personal days and 2 float days annually
- Individual contributors start at 3 weeks’ vacation with 4 weeks at 2 yrs.
- Career development opportunities
- A collaborative values-based team culture
- Wellness programs
- A hybrid working model
- Participation in
Communities of Inclusion
Want to make a difference in your career? Consider this opportunity.
Responsible for providing support for a wide range of Labour Relations functions including but not limited to planning/coordinating in-person and virtual events, updating process changes, document management, and researching legal statutes, labour cases/evidence and collective bargaining.
In addition to day-to-day support with the inquiries from the organization, the Labour Relations Specialist provides ongoing support in the development, implementation and improvement of new and existing processes, as it relates to the full continuum of the Labour Relations Unionized environment as well as the support to the overall management (Non-union) of the Trillium Gift of Life Portfolio (TGLN).
Here is what you will be doing:
- Acts as a first point of contact for clients seeking Labour Relations support and forwarding to appropriate staff member for action.
- Leads development, implementation, administration and improvements of various LR programs and initiatives in support of Ontario Health’s organizational programs, in conjunction with the Lead/Director
- Drafts, edits and/or assists with correspondence, presentations, spreadsheets, and the development of templates on own initiative or according to general instructions
- Assists in the development and revision of Labour Relations policies and procedures.
- Organizes and schedules team meetings, both in person, virtual and hybrid, either leveraging audiovisual equipment, or setting up meeting facilities.
- Collaborate with cross-functional teams such as End User Computing, Facilities, Payroll, Strategic Sourcing, Internal Audit, Legal and Finance Teams to provide administrative support of delivering Labour Relations related programs and services
- Maintains hard copy and electronic records including developing and managing filing systems (i.e., SharePoint) and ensuring compliance with internal privacy and retention requirements.
- Supports the grievance processes by corresponding with union officials/management representatives, arbitrators, and scheduling hearings; prepares initial drafts of settlement agreements, memorandum of agreements and other related correspondence and documentation, if required.
- Supports collective bargaining preparation including notifying relevant employer bargaining team of bargaining dates/location.
- Conducts research and environmental scans on legal statutes, labour cases, and collective bargaining in other jurisdictions to support the bargaining team. Drafts proposals, spreadsheets, and other documents to support employer priorities. Provides administrative support throughout the negotiations process.
- After ratification, edits collective agreements and associated documentation based on terms of settlement and forwards to Director and Lead for review. Drafts briefing and communication material outlining new terms and related implementation dates.
- Maintains working relationships across the enterprise to relay information, communicate requirements, ensure timelines are adhered to, and to follow-up on requests.
- Tracks all Labour Relations activities and provides weekly and ad hoc reporting for the team. Analyzes activity and identifies and reports on trends.
- Conduct regular audits of LR processes, records, and documentation to identify compliance gaps; report audit findings to Director – Labour Relations
- Assists the Learning and Development Team with logistics and support the administration requirements of various workshops and training sessions for Labour Relations education
- Uses a continuous improvement lens to analyze, identify and recommend changes to internal procedures.
- Participates in and provides support for Labour Relations projects and special initiatives as required.
- Generates and maintains accurate and up-to-date employee records and administer all employment lifecycle changes in Workday
- Generates LR reports for HRBP Directors and people leaders as requested
- Supports the administration and coordination of other projects and initiatives, including but not limited to updating process improvement initiatives, compensation activities and Workday configuration changes as it relates to labour functions.
- Participates in HR/LR projects that enhance processes, systems, and overall HR efficiency
- Remains current on related laws, regulations, and practices that govern HR practice.
- Maintains a high level of confidentiality pertaining to all HR-related matters.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Here is what you will need to be successful:
Education and Experience
- Completion of a diploma or bachelor's degree in Labour Relations, administrative studies, business administration, health administration, or related field – or a combination of education, training and experience deemed equivalent.
- CHRP, an asset
- A minimum of 3-5 years of related work experience in a Labour Relations environment.
- Experience in Workday, is an asset.
Knowledge and Skills
- Basic knowledge of human resources management and employee and Labour Relations principles, theories, and concepts.
- Good understanding of the full range of HR disciplines to support and enable Ontario Health’s organizational programs.
- General knowledge of collective agreements and the collective bargaining process.
- Ability to maintain the integrity of confidential information.
- Research skills to conduct research and environmental scans to assist Labour Relations activities.
- Strong organizational skills and the ability to work with minimal supervision, to be self-directed, to take initiative without direction, and to use time efficiently by effectively prioritizing work.
- Ability to interpret Collective Agreement language and applicable laws/statutes, policies.
- Exceptional communication skills with the ability to thrive in a dynamic, changing environment
- Strong interpersonal skills and the ability to develop and maintain collaborative working relationships with employees, managers, and union representatives, while demonstrating a high level of cooperation and mutual respect.
- Exhibits confidentiality, discretion and superior judgement regarding all matters conducted by the Labour Relations team and safeguards the confidentiality of personal information, administrative records, files, and communications.
- Analytical and problem-solving skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
- Ability to manage work to meet deadlines and manage multiple competing priorities effectively.
- Ability to liaise with all levels across the enterprise.
- Ability to work in a highly collaborative, team-oriented environment.
- Experience in organizing / coordinating events virtually and in person.
- Strong customer service with the ability to engage stakeholders and ensure their needs are met and followed up on.
- Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams) and other internal applications, as required.
Employment Type: Permanent Full Time
Salary Band: 5
Location: Ontario (currently hybrid; subject to change)
All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Internal Application Deadline Date: February 28, 2024
Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.
We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.
Note: As part of the initial recruitment screening process, applicants must confirm that they are fully vaccinated against COVID-19. If applicants are not fully vaccinated, they will be required to identify any accommodation needs pursuant to a protected ground under the Code. Applicants who identify an accommodation need will be required to provide supporting documentation with respect to their need for accommodation when requested by Ontario Health. If no such accommodation is identified, the applicant will not be eligible to proceed through the recruitment process.
