SRCE-24, Central Office, Casual Human Resources Administrative Assistant

The Strait Regional (0052) invites applications from qualified candidates for the posted vacancy. As part of the public education system in Nova Scotia, the Strait Regional Centre for Education (SRCE) was established on April 1, 2018, to deliver the public school program focusing on supporting student learning, achievement, well-being and overall success. The Strait Regional Centre for Education, with the support of approximately 1,050 employees, works diligently to achieve its mission “to empower our children and youth, within safe, equitable and inclusive environments to embrace a changing world as responsible, contributing and successful lifelong learners.” In 2022-2023, the SRCE operates 20 schools with approximately 5,931 students; and approximately 369 children are attending pre-primary programs at 14 school locations. Located in the northeastern part of Nova Scotia, the Strait Regional Centre for Education’s jurisdiction encompasses the counties of Antigonish, Guysborough, Inverness and Richmond, an area of approximately 11,000 square kilometres with a population of 53,742 (Census 2021).

Work Schedule: 7hours per day (casual on call basis)

Deadline for Applications: 04/12/2024, at 11:59 pm.

Effective Dates: 05/01/2024

Administrative Assistant, Human Resources Department

Responsibilities:

• To undertake activities relating to the day-to-day organization and communication of events, activities, and processes under the jurisdiction of the Director of Human Resources;
• To manage systems for the handling of inquiries, correspondence and employee information;
• Maintains Human Resources records by recording new hires, transfers, terminations, changes in job classifications, and other applicable employee information;
• To manage the scheduling of events, meetings, and briefings related to the activities of the department;
• To maintain purchasing and financial records related to the operation of the department, according to the policies and practices of the Strait Regional Centre for Education;
• Completes internal and external correspondence, form letters and other documents, and distributes them as directed;
• Prepares and maintains meeting agendas, records and distributes meeting minutes;
• To manage all required department filing systems;
• To perform liaison services with other Departments, Centre for Education, the Department of Education and Early Childhood Development, partner agencies, and the community-at-large;
• Assist with the management, tracking and communication required in relation to the Provincial Student Protection Policy;
• Provide support to SRCE Human Resources and Occupational Safety working group;
• To undertake such other duties as directed or assigned by the Director or designate.

Qualifications:

Essential Requirements:

• Completion of a Community College Diploma or Certificate in Office Administration, or equivalent;
• A minimum of 5 years of work experience in an office environment;
• Demonstrated competency in secretarial and administrative tasks including the use of an advanced computer system/software that includes Microsoft Office Suite, Email and database software;
• Ability to maintain, in the strictest confidence, information received and processed concerning confidential matters;
• Ability to work effectively in a team environment;
• Ability to communicate effectively both internally with Regional Office and School Staff, and externally with agencies, unions, businesses, and the general public;
• Excellent time management and organizational skills and the ability to work alone or with minimal supervision on department projects and assignments;
• Ability to organize and prioritize workloads effectively to meet deadlines;
• Ability to work under pressure and meet tight deadlines.

Desirable Requirements:

Preference will be provided to those candidates who have:

• Experience working in a Human Resources Department;
• Experience working with human resource recruitment platforms, in particular Successfactors;
• Experience working with SAP;
• Experience working with electronic Onboarding processes;
• Payroll experience.

Your application must include at least three (3) work-related references; one must be your most recent supervisor. The Strait Regional Centre for Education appreciates your expression of interest for employment. Please note that only candidates selected for interviews will be contacted. All candidates short listed for interviews will have references check prior to being interviewed. Candidates can check on the status of their applications in Successfactors under My Applications.

All employees of the Strait Regional Centre for Education must provide a current (within the last 3 months), and clear Criminal Record Check-Vulnerable Sector and Child Abuse Registry prior to employment with the Strait Regional Centre for Education