Description

Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

Temporary Accounts Receivable and Payable Clerk

(Anticipated for a period of up to six (6) months)

Who We Are

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from approximately 140,000 to almost 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

What You Will Get To Do

The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.

By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

Reporting to the Senior Manager of Treasury Services, the Accounts Receivable and Payable Clerk is responsible for Accounts Receivable and payable functions, including but not limited to the following:

• processing of all invoices in a financial and purchase order system whereby payments are issued by cheque and EFT;

• be the expert user of the accounts payables module of the purchase order system ensuring purchase orders are completed correctly by other departments;

• ensuring invoices correctly reflect the appropriate charges and to work with purchasing staff or the originating department to resolve any issues related to discrepancies providing accounting and administrative support to the accounts payable function;

• assisting departments with invoice payment in a timely manner, any inquiries regarding the status of the invoice or how to complete forms such as employee reimbursements and HST calculations;

• communication with vendors regarding EFT information, outstanding invoices, or any other invoice inquiry preparing analysis of asset, liability and operating accounts;

• ensuring timely processing of invoices related to payment certificates for construction projects to assist in ensuring compliance to legislated timelines;

• making recommendations and providing support to ensure the Treasury division moves towards providing real time financial information to users and to assist managers to use this information to make informed decisions;

• preparing monthly general ledger reconciliation and balancing of account receivable;

• preparing Accounts Receivable invoices on a weekly, quarterly, monthly and yearly basis;

• preparing, verifying and reconciling daily deposits and record EFT payments for invoices;

• providing back up support to other positions as required;

• assisting with year-end audit; and,

• assisting with other projects/duties as assigned.

Who You Are

Our team is looking for an enthusiastic, solutions-oriented team player that takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value partnerships. Your excellent communication and interpersonal skills coupled with your experience promoting and maintaining positive relations enables you to skilfully build, establish and maintain positive working relationships within the workplace.
You are a strategic thinker who is excellent at prioritization and a problem solver. Using your extensive knowledge and experience in the field allows you to navigate through complex problems and recommend innovative solutions. You have the ability to demonstrate tact, diplomacy and sound discretion when working with a broad range of partners.
To you, being at work is a mindset and not a location. You can switch seamlessly across modes of work and cultural norms of working in different environments. You know you best, including the tasks you do better when working virtually versus on-site. You believe that the cornerstone of successful working relationships is trust and understand how this positively impacts productivity and performance. You have a high degree of accountability, readily adapt to disruption, like to learn to skills, and explore new ways to connect and collaborate in the digital world.

What You Bring To Our Team

As the successful applicant, you must possess:

• a three (3) year diploma in Accounting, Finance or related field;

• completion or enrolment in the AMCTO program; CPA program; or Municipal Accounting and Finance Program (MAFP);

• a minimum of two (2) years related accounting experience in a financial accounting environment (including accounts payable or Accounts Receivable), preferably in a municipal environment;

• an intermediate level knowledge of MS Office (Word, Excel, Outlook);

• knowledge of financial, purchasing and reporting software applications;

• the ability to work independently in a team environment;

• strong analytical, research, reasoning/negotiation, and problem solving skills;

• a keen sense of accuracy, thoroughness, and attention to detail with strong numerical abilities;

• excellent organization and prioritization skills;

• well-developed interpersonal and public relations skills; and,

• the ability to communicate both verbally and in written form, in a clear, concise, effective and courteous manner in order to establish and maintain effective working relationships with staff and the general public.

What We Offer You

• Salary: $51,906 - $64,919 per annum (Band F)

• A hybrid work environment and flexible work arrangements where employees are empowered to do their best work in the way that works for them. This is designated as a designated as a Frontline Hybrid role. Frontline Hybrid recognizes that up to 40% of job functions associated with the role can be done virtually, from a remote office. Further details on these programs will be discussed through the selection process.

We are an Equal Opportunity Employer

At the Town of Whitby, our values guide everything that we do. We celebrate our differences, which is why we are committed to building an inclusive and barrier-free environment for our team. If you need a specific accommodation during the recruitment process, please let us know, and we will be happy to provide. Any information received relating to accommodation will be addressed confidentially.

Acknowledgement will only be forwarded to those applicants who are invited for an interview.

Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.

Union Affiliation: CUPE FT

Hours: Monday to Friday 8:30 a.m.to 4:30 p.m. (35 hours per week).

Intended Work Location: Town Hall

Hybrid Work Model: Frontline Hybrid

Application Instructions:

Internal candidates can apply by submitting their internal application to Human Resources electronically at hr@whitby.ca or, alternatively, via this online application tool