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SalaryCompany Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a temporary, full-time (35 hrs/wk) Administrative Assistant III - School position at R.J Hawkey School starting immediately and ending June 28, 2024. The Administrative Assistant III - Schools coordinates the school office workflow, manages school accounts and budget related duties, and provides general administrative support as assigned. The Administrative Assistant III - Schools maintains excellent working relationships with school staff, students, and the public.
R.J. Hawkey Elementary School is located in the City of Airdrie and serves students from grades K-5 including the Christian Program and Pre-Kindergarten Program. For more information regarding this school, please visit their website at https://rjhawkey.rockyview.ab.ca/.
Responsibilities Include
Acts as the lead Administrative Assistant to coordinate workflow in the school office,
including providing informal leadership, training, and coaching to administrative staff as
required
Supports the Principal and staff in all areas of financial duties such as tracking department
budgets, running financial reports, and reporting grant programs
Manages financial duties including accounts payable, bank deposits, journal entries, and
the collection and administration of student fees through the online fee payment system
Maintains internal controls and safeguards for receipt of cash and communicates these
controls as required
Prepares purchase requisitions for purchase order requirements and confirms receipt of
goods
Participates in the annual budgeting and planning processes with school administration
Maintains student permanent records, school records, student enrolments, attendance, and
month-end reports using various data management programs in a confidential manner
Creates a variety of written documents in a professional manner as required
Schedules appointments, books meeting rooms, and communicates with participants in a
timely manner as required
Assists with orientation of new school staff
Organizes and facilitates school announcements
Greets substitute teachers and substitute support staff and provides necessary resources
Prepares, distributes, collects and categorizes various school forms
Accepts, distributes, and expedites mail, couriered and delivered items
Supports the administration of the community rental of the school/facility as required
Education/Experience
Certificate or diploma in office management, business administration, or a related field
Three or more years’ experience in an Administrative Assistant role in an office environment
Minimum 2 years’ previous experience with basic accounting/bookkeeping
Previous experience within a school division and/or with Student Information Records
Systems is considered an asset
Previous supervisory experience is considered an asset
An equivalent combination of Education and Experience may be considered
Knowledge and Skills:
Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally
and in a timely manner
Ability to successfully work in a team environment as well as independently with minimal
supervision
Ability to think critically and deal with changing priorities in a fast-paced environment
Proficient in Microsoft Office Suite and web-based applications
Rocky View Schools Benefits
6% vacation pay
As this is a temporary position there is no sick time, benefits or pension
Professional development and training opportunities
Free parking
Pre-employment Requirements
In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Open to: Internal and External applicants
Salary: $26.78 - $32.53 per hour
How to Apply
We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.
Quote Job Code# 3703543
Closing Date: On or before April 2, 2024 by 4:30 pm
Rocky View Schools
Human Resources
https://www.rockyview.ab.ca/careers/current_opportunities
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
