Travel Coordinator

Adecco is currently seeking top talent for a Travel Coordinator job opening in Toronto, ON for our client in the sporting arena. This hybrid working position (Tues-Thurs in office, Mon/Fri work from home) is a temporary opportunity for at least 4 months with a high potential to extend for the right fit and based on business needs.  This position involves coordinating travel arrangements for various individuals alongside all the logistics required such as hotel, car rentals etc. If this intrigues you, please read on…
 

• Location: Toronto, ON – TTC accessible
• Work Arrangement: hybrid (3 days in office, 2 work from home)
• Job type: Temporary 4-months to start, potential to extend
• Hours: 40 hour work week with paid overtime required on as needed basis

• Plan, coordinate and book various modes of transportation and accommodations (flights, accommodations, cars, etc) for workers traveling to various locations across North America.
• Ensure travel plans are cost-effective, efficient, and meet the workers' needs while remaining compliant to business protocols; obtaining proper approvals when escalations required.
• Research and identify the best options overall; negotiate rates where possible.
• Create and provide travel itinerary and details for the staff; ensure updates are communicated swiftly and clearly.
• Maintain a database of travel information, including itineraries, reservations, and contact details; also track costs in a reporting tool.
• Provide employees with necessary health and safety information prior to attending work sites.
• Monitor and communicate any changes in health and safety regulations affecting travel arrangements and work site procedures.

• Experience in travel planning, travel bookings and travel arrangements either from a travel agency or in an administrative support capacity (or related arena).
• Exceptional communication and interpersonal skills.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent attention to detail and accuracy; this includes strong follow up skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook);familiarity with travel booking platforms (such as Sabre, Amex, etc)
• Ability to work in a fast paced environment, adapt quickly to changing priorities and work well under pressure.
• Self-motivated and able to work independently as well as collaboratively within a team.
• Flexible to overtime/on-call support as needed (and will be compensated for).