Key Responsibilities:
Financial Reporting:
- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
- Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.
Invoice Processing:
- Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
- Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.
Payment Processing:
- Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
- Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
- Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.
Vendor Management:
- Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
- Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
- Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.
Reconciliation and Reporting:
- Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
- Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.
Compliance and Controls:
- Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
- Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
- Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.
Process Improvement:
- Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
- Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience (typically 1-3 years) in accounts payable or related financial role.
- Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Effective communication and interpersonal skills for vendor interactions and internal collaboration.
- Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
- Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.
Job Type: Part-time
Salary: $36,558.80-$48,995.84 per year
Benefits:
- Dental care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Commission pay
- Overtime pay
- Signing bonus
- Tips
Education:
- Bachelor's Degree (preferred)
Experience:
- Financial reporting: 1 year (preferred)
- QuickBooks: 2 years (preferred)
Language:
- English (preferred)
Work Location: In person
Application deadline: 2023-07-01
Expected start date: 2024-03-01