Administrative Assistant - 12 Month Contract

The Administrative Assistantplays an integral role within our client’s company and we are currently seeking to hire for a 12 Month term position.

The ideal candidate possesses sound problem solving skills, has strong communication skills and impeccable attention to detail. The candidate should also have experience working remotely as well as within an office environment, performing administrative tasks, and providing administrative support to every department as required. The ability to multitask, utilize multiple technological tools, manage complex schedules, and meet changing deadlines is essential to the position. The role requires working independently as well as collaborating with the executive team to complete key tasks and projects.

Roles & Responsibilities

• Support in the administration of board meetings, including AGM coordination, and minute-taking.
• Record and prepare minutes of meetings for distribution.
• Prepare and distribute confidential documents to board members, employees and key stakeholders.
• Maintain and create profiles and data records using various online databases.
• Maintain online data systems: SmartSuite, Notion, Shared Drive.
• Organize business conferences and meetings.
• Arrange travel bookings for employees and executive team.
• Process customer returns as requested, ensuring all necessary components are captured for Vendor credit.
• Create and manage purchase orders with a high attention to detail, including revisions as communicated by the Vendor.
• Organize Vendor allocation sheets provided and prepare weekly team meeting agenda for product analysis and purchasing.
• Provide assistance, direction and communication to vendors, employees, customers and stakeholders.
• Prepare and export Sales Reports with data analytics for vendors on a regular basis.
• Monitor information inquiry email and direct to appropriate team members for action as required.
• Assist with Member onboarding; preparing membership documents, directing payments and communicating with appropriate Sales Representatives and team members.

Qualifications:

• Minimum three years as an administrative or executive assistant.
• Degree or diploma in business administration or related field
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Exceptional degree of attention to detail.
• Work with confidential information

We appreciate the interest from all candidates; however, we will be contacting only those that best fit our client’s requirements.

Terra Recruitment welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Fixed term contract
Contract length: 12 Months

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative: 3 years (preferred)

Work Location: Hybrid remote in Regina, SK S4T 1Z7