Administrative Assistant

About Us

Established in 1974, Dairy Farmers of Manitoba (DFM) is a non-profit agriculture organization. DFM is committed to producing milk according to the highest standards of quality, and is totally financed by and represents all dairy farmers in the province.

DFM's mission is inspiring, innovating, and collaborating to build a healthy Canadian dairy industry. The organization's core values are think bigger, win-win, fact-based, care, and accountability.

The Role

DFM is looking for an Administrative Assistant to join their team. With an excellent employee retention rate, DFM has a compelling reputation within the agriculture and dairy industry.

Under the direction of the Corporate Services Coordinator, this is an in-office position where the Administrative Assistant will be responsible for providing exceptional support to the Corporate department and DFM. This role is ideal for an administrative professional who believes in customer service, is detail-oriented, and is a team player.

As the Administrative Assistant, you will:

● Answer phone calls and direct to appropriate staff.

● Receive DFM’s emails, faxes, and mail – and direct to appropriate staff.

● Greet and assist office visitors.

● Mail information to members and other industry partners as required.

● Compile information and enter data to create documents.

● Assist in preparation for company events and in-office meetings and activities.

● Organize and maintain inventory of supplies for the office, warehouse, kitchen/lunchroom, and of event materials.

● Proofread materials and verify information within the documents.

● File documents (electronically and paper).

● Take notes in Administrative Team meetings and record action items.

● Perform other administrative duties and responsibilities, including special projects, as may be assigned from time to time.

You and your experience:

● 1-2 years’ previous experience in an administrative role.

● Diploma or certificate from an Administrative Assistant program is an asset.

● Skilled in Microsoft Office 365.

● Strong interpersonal and customer service skills, including a positive and friendly approach.

● Demonstrated reliability and strong work ethic.

● Collaborative, organized, logical thinker with a strong ability to take initiative to manage priorities and adapt quickly to change.

● Fluent command of English with excellent verbal and written communication skills, and a strong attention to detail.

● Understand and appreciate the nature of confidential information.

● Demonstrated experience in meeting deadlines without compromising accuracy and quality of work.

● A driver’s license and access to a vehicle is required.

To be considered for this position, please attach the following two (2) documents in either Word or .pdf format by the end of day on Monday, April 8, 2024:

1. a customized cover letter indicating why you are suitable for this role, and

2. an updated resume showing your email and phone number.

We thank all that apply however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Company pension
• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Have you attached your updated resume in Word or .pdf format to this application?
• Do you a driver's license and your own vehicle?
• Have you attached your cover letter in Word or .pdf format to this application?

Work Location: In person

Application deadline: 2024-04-08