Make a difference as an Administrative Assistant. We recruit you for your personality, your skills and your experience for a career in the company.
Motivated by our purpose - We care about Giving People a Better Way Forward - Michelin offers our employees a comprehensive Total Rewards package with competitive well-being, health care, life insurance and retirement benefits and perks such as:
Hybrid working possible (1 to 2 days a week remote work)- Collaborate with colleagues all over the world
- Support for professional development
- A stimulating role in a highly innovative company
- An employee assistance program
- Discounts on products
- Varied activities and opportunities to get involved
- Modern offices
If Respect for people, Teamwork and Trust are some values you live by you should consider joining us, the Worldwide leader in Tires!
Your role:
Assist the Industrial Director for Beyond Road in the execution of their activities.
Assist the team with administrative operations: Personnel, purchasing, IT, travel, organization of meetings & Document Management.
We need you for:
- Manages the agenda of the director and optimizes time, while managing all subjects within the deadlines (agenda/trips, documents/files/reports).
- Organizes the director’s professional trips, manages the logistics through the existing tool, gathers travel documents, complete the expense reports.
- Works out the annual entity calendar considering the calendar distributed by the Entity Executive Assistant.
- Distributes the calendar to the direction team on a date identified with the director.
- Organizes the meetings and seminars within the calendar while respecting all the deadlines.
- Organizes meetings (logistics and planning): suggests meetings’ agendas, attends if needed and writes the meeting minutes.
- Ensures the tracking of actions identified within the meetings.
- Organizes occasionally the Entity’s events (seminars, team buildings…)
- Provides the director with all the elements/files/presentations/reporting necessary to his/her activity within the deadlines and with a critical eye.
- Reads the director’s e-mails and alerts him on important/urgent e-mails and answers to be provided.
- Answers directly to certain director’s e-mails.
- Forwards pertinent information to the director and the team.
- Suggests evolution to the director (Tools, organization…)
- Ensures the permanent relay of information between the Director and his/her interlocutors (N-1, N+1…)
Preparation and/or management of files
- Manages complementary assigned missions independently (e.g., EP correspondent, budget monitoring, dashboards, etc.)
Extended Support to the team:
- Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory training, mutation forms, newcomer welcome, departure ...)
- Manages computer accesses at arrival and departure of team members (material and various networks / meeting rooms’ accesses).
- Organizes meetings considering deadlines, timing, participants, connections, agenda and venue.
- Identifies needs and manages requests within the deadlines, following the rules and procedures.
- Monitors the requests.
- Delivers information meetings to the team and/or organizes training for the team.
- Applies the rules for archiving and classification and educates the team.
- Archives all legal and regulatory documents.
- Greets and directs visitors of the entity.
Welcome and department Image:
- Meets various (internal and external) requests and offers adapted responses.
- Greets and directs visitors of the entity.
What do you need to possess for being successful:
- You have a high school diploma; additional qualification as an Administrative Assistant or secretary will be an asset.
- You have demonstrated experience as an Administrative Assistant.
- You have knowledge of office management systems and procedures.
- You are proficient in MS Office (MS Excel and MS PowerPoint, in particular).
- You are discreet.
- You are excellent with time management and can prioritize work.
- You are detail-oriented and problem-solving.
- You are bilingual, you have excellent written and verbal communication skills.
- You have strong organizational skills with the ability to multitask.
The Magog Team -