Administrative Assistant

** The successful applicant will be supporting both the Regional Vice President, Winnipeg and theRegional Vice President, Financial Planning Manitoba, Saskatchewan, Nunavut and Western Ontario **

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided

• Act as the VP's delegate for email and phone during absences, handle/forward issues, prioritizing for VP's action upon return

• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets

• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team

• Organize quarterly town halls, employee recognition celebrations, and other team events

• Maintain global distribution list and distributes group-wide communications

• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

Additional Job Description

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff

• Ability to take initiative, prioritize tasks, function independently, and work as part of a team

• Ability to handle sensitive and confidential information with discretion

• Superior attention to detail, calm under pressure and confidence

• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done

• Professionalism, initiative, enthusiasm, energy, and a sense of urgency

• 4+ years of Financial industry Executive Admin experience

What's in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including competitive compensation, bonuses, and flexible benefits.
- Continued opportunities for career advancement
- Support from a dynamic, collaborative, progressive, and high performing team, as well as world-class tools, coaching, and development opportunities
- Opportunity to achieve great success and grow your career with RBC