Administrative Assistant

Join the Plannera Team: A Career with Purpose. A Future with Possibilities.

Join our team of passionate pension and benefits professionals dedicated to helping members build a secure financial future! Plannera Pensions & Benefits (Plannera), formerly known as the Public Employees’ Benefits Agency, is on the lookout for talented individuals to become part of our dynamic team of over 150 employees. Headquartered in Regina, Saskatchewan, Plannera oversees $15 billion in assets across 11 pension plans and 23 benefits programs in the province. As a not-for-profit corporation, we take pride in administering two of Canada's top 100 pension plans—the Public Employees Pension Plan (PEPP), the country’s largest defined contribution plan, and the Municipal Employees' Pension Plan (MEPP). We serve over 900 employers and 100,000 plan members, everyone from small-town firefighters to crown corporation executives.

The Opportunity

Reporting to the Executive Advisor, you will be working with and providing administrative support to the 2 branches in the Member Service Division: Education and Engagement, and Pension Administration:

• Supporting the hiring process for the branches including booking interview meetings, printing resumes and interview guides, and coordinating the onboarding process for new employees;
• Supporting the Quarterly Reporting process with data queries, ensuring integrity of information and consistency in the content across templates;
• Supporting in-person and virtual workshops and events for the Retirement Information Consultants and Employer Relations Consultants as they travel the province meeting with members and employers. This includes booking and following up with travel bookings, venues, catering, and editing, printing workshop materials and handouts as required;
• Providing support to the Branch’s Directors in proofreading and ensuring adherence to visual identity guidelines for board and senior management committee documents;
• Coordinating team initiatives and interaction with other areas of the organization
• Reviewing and processing expenses and invoices;
• Booking travel for staff;
• Processing staff education requests; and
• Providing support to reception as needed.

Ideal Candidate

You will have:

• Work independently and/or as a contributing member of a variety of teams to complete work assignments, achieve common goals and contribute towards a positive work environment;
• Provide clear, concise and accurate information and/or explanations, verbally and in writing, to clients, staff and the public in response to questions, concerns and complaints;
• Create, format and edit a variety of visually pleasing, clear and presentable documents such as tables, forms, graphs, spreadsheets, presentations, brochures, reports, manuals, and minutes using various software applications within required time frames;
• Independently assess, establish, adjust and accurately complete multiple tasks while taking into consideration task complexity, frequent interruptions, deadlines, available resources and multiple reporting relationships;
• Well organized, capable of prioritizing multiple tasks, thorough, conscientious and attentive to detail, and tactful, using discretion and professionalism when
• Comfortable using technology to manage information and solve problems, specifically Microsoft Office 365 and Adobe Acrobat; and
• Comfortable establishing rapport and maintaining relationships with key stakeholders within the Member Service department and the organisation.

Typically, the knowledge and experience required to achieve the above is obtained through a combination of:

• A post-secondary certificate in Office Education or Business Administration;
• Experience in an administrative role (pension plan and benefits administration would be an asset); or
• An equivalent combination of education and work experience.

Please briefly indicate in your cover letter the reasons you are interested in, and qualified for, this position. Candidates will be screened based on their cover letter.

Why Choose Plannera?

• Industry Leader: Plannera is recognized as a leader in pension and benefit administration, providing personalized service and consistently achieving high member satisfaction scores.
• Global Partnerships: Our investment fund managers collaborate with some of the world’s leading fund managers, providing strong and diversified pension plan funds.
• Diversity and Inclusion: We believe in the strength of diversity and inclusion. Join a team that values and celebrates the unique perspectives each member brings.
• Making a Difference: As a Plannera employee, you'll have the opportunity to contribute to the success of our organization and make a meaningful difference in the lives of our members.

What We Offer

• A competitive salary that reflects your expertise;
• Comprehensive benefits package including pension to secure your financial future;
• Career development, advancement and learning opportunities;
• Flexible work arrangements; and
• Vacation, scheduled days off (EDO) and other types of leave to support your well-being.

Posting Closes: April 17, 2024