Administrative Assistant

Job Description

Job Responsibilities:

- Order Entry & Invoicing

- Responding to and confirming next steps for inquiries from leaders in the organization
- Maintaining executive’s MS Outlook calendar as well as monitoring, distributing and responding to incoming communications
- Coordinating/booking travel
- Preparing expense reports
- Coordinating and arranging meetings; preparing agendas and reserving/prepping meeting facilities
- Conducting research, collecting and analyzing data to assist in the preparation of reports and documents
- Proactively look for ways to increase efficiency and provide support to the executive team and local office
- Filing and retrieving documents and reference materials
- Providing superior customer service when interacting with external clients
- Coordinating and monitoring the progress of special projects
- Occasionally assisting Administrative Assistants with the formatting of GHD Word Documents and PowerPoint presentations.

Qualifications:

- High School Diploma required.
- Minimum of 1 year of administrative support experience in a professional office environment with a focus on supporting an executive team and/or leaders in the company
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as Adobe PDF Writer
- Professional attitude and positive work ethic
- Ability to work with little supervision and achieve superior results
- Strong attention to detail and accuracy
- Ability to handle difficult situations and work well with multiple instructions and directions
- Excellent organizational skills with ability to multi-task and prioritize to meet short deadlines
- Self-motivated and willingness to work as a team in a fast-paced environment
- Strong written and verbal communication required

Job Type: Full-time

Job Type: Full-time

Salary: $18.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Saint-Laurent, QC: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 3 years (required)

Work Location: In person

Expected start date: 2024-04-01