Administrative Clerk

Position Title: Administrative Clerk

Program:Administration

Position location: Mission

Reports to: Manager, Human Resources and Admin

Hours of work: Monday to Friday, 9:00 AM – 4:30 PM, 35 hours per week

This position requires UNION MEMBERSHIP

Internal / External Job Posting

Compensation will be in accordance with Appendix A of the BCGEU Collective Agreement.

Classification: Administrative Assistant 3 Grid Level: 10

Job Overview:

The Administrative Clerk is the first point of contact for SARA for Women Society and plays a key role in the day-to-day operations. This position supports management, administration and program staff.

Responsibilities and Duties:

• Coordinate internal and external meetings as assigned, including agenda and meeting material development and distribution, record keeping and event logistics
• As required, set-up/bookings and administrative tasks associated with all meetings/events
• Provide customer service to SARA clients, partners, advisors and stakeholders, through written and verbal communications.
• Contribute to the input, collection and management of SARA program data
• Provide reception duties, front desk & assistance for clients and walk in guests
• Mail (distribution, postage, couriers and mail outs)
• Monitor, order and distribute office supplies
• Assists with monitoring, ordering and overseeing maintenance and repairs for office building
• Performs administrative tasks associated with all meetings and events
• Data entry
• Ensures security of the office
• Oversees and provides training on maintenance and use of photocopier
• General filing, minute taking upon request
• Assists with orientation of new staff
• Assists with the printing/assembling of communication materials/presentations packages
• Assists with the printing/assembling of communication materials/presentations packages
• Assists with fundraising/mailing campaigns as directed
• Attends Staff Development and all other requested meetings of the organization
• Receives input from designated staff and prepares and files reports as requested Work Environment
• All other administrative support needed by Management, Administration & Programs

Qualifications:

Education and Knowledge

• Grade 12, plus completion of a program of up to one (1) year in business or office administration training.

Training and Experience

• Three (3) years recent related experience or an equivalent combination of education, training and experience
• Basic experience with MS Office software and relationship management software
• Experience with fundraising software/database programs

A clear Criminal Record Check for Vulnerable Populations

SARA promotes the principles of anti-oppression, diversity and inclusion. We strive to represent the diverse communities that we serve. Individuals from First Nations, diverse ethno-cultural origins, religions, abilities and sexual orientations are encouraged to apply.

While we thank all candidates for their interest, only those selected for an interview will be contacted. No telephone inquiries please.

Job Types: Full-time, Permanent

Salary: $25.05 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Work Location: In person