Administrative Clerks Supervisor

Responsibilities

Tasks

• Train workers in duties and policies
• Ensure smooth operation of equipment
• Co-ordinate, assign and review work
• Establish work schedules and procedures
• Requisition or order materials, equipment and supplies
• Arrange for maintenance and repair work
• Co-ordinate activities with other work units or departments
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Supervision

• 3-4 people

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Reliability
• Team player