Administrative Secretary - Hospital Administration - Repost

Requisition ID:
#  
Position Number:
#
Posting End Date:
December 14, 2023
City:
Winnipeg
Site:
Shared Health
Work Location:
MATC 120 Tecumseh St
Department / Unit:
Hosp Administration  
Job Stream:
Clinical Support  
Union:
CUPE-FS-SHEOApr
Anticipated Start Date - End Date:
ASAP
 -
04/30/2024
Reason for Term:
Other Leave
FTE:
1.00  
Anticipated Shift:
Days 
Daily Hours Worked:
7.50
Annual Base Hours:
1950
Salary:
$20.594
, $21.211
, $21.846
, $22.503
, $23.178
, $23.874
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The incumbent is responsible for the provision of secretarial and administrative support services to the Manitoba Adolescent Treatment Centre. The incumbent will maintain a line of accountability to their assigned areas in matters relating to the day to day functions of the position. Functions are conducted in accordance with the Mission and Values of Shared Health, current policies and procedures and applicable legislation. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Experience
-Keyboarding speed of 50 wpm with excellent typing skills.
-Experience with dictaphone/medical transcription, and medical terminology preferred.
-Experience recording, transcribing, preparing minutes and agendas.
-Experience in scheduling and coordinating meetings.
-Proficiency in Microsoft Office, Word, Excel, PowerPoint, Databases.
-Switchboard / reception experience.
-Experience with SAP would be an asset.
Education (Degree/Diploma/Certificate)
-Grade 12 Education or equivalent program of studies; formal training in applied office skills required.
-Two years’ experience in a health/medical related environment.
-A combination of education and experience may be considered.
Certification/Licensure/Registration
Not applicable
Qualifications and Skills
-Demonstrated ability to prioritize and independently complete a variety of administrative duties.
-Demonstrated problem-solving skills essential.
-Excellent communication skills, verbally and in writing.
-Ability to function in a fast-paced environment and work under pressure to meet deadlines.
-Function in a team environment and maintain good working relationships.
-Ability to maintain a high level of sensitive and confidential information.
Physical Requirements
-Required to work for long periods of time at a computer.
 
First Nations, Metis, and Inuit candidates are encouraged .
MATC is committed to providing an accessible workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process.
 
This term position may end earlier as outlined in your collective agreement.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals . We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.