Administrator, Office Services

We are hiring an Administrator, Office Services!
The Role:
The Office Services Administrator is responsible for quality, productivity and timeliness of work to ensure efficient and effective distribution of office mail to internal departments and the completion of daily administrative tasks.
Reporting To: Manager, Office Services
Full-Time/Part- Time: Full-time
Posting Date: January 16, 2024
Closing Date: January 30, 2024
Hours of Work: 8:30 a.m. – 5:00 p.m.
Grade: 4.6
Office Location: Downtown Toronto Great location! Steps away from the main public transit station
What we offer:
Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

• Eligibility for benefits is dependent on the terms of employment

What you will do:

• Working in a team environment to perform day to day administrative tasks in inbound/outbound mail, courier processing, interoffice distribution and provide department support (ie. cerloxing, photocopying, scanning, mass mailings, catering set ups and new hire set up)
• Record, open and process incoming couriers for accuracy of information
• Deliver cheques to various departments at specific intervals of the day/ Arrange for parcel pickup
• Update and verify information on handheld, complete end of day reconciliation to confirm all deliveries are accurately received
• Perform general office duties – stock supplies, fill service requests, kitchen maintenance
• Facilities - Assist with general appearance of mailroom, kitchens, office and meeting rooms including walk around and identifying maintenance issues, complete service maintenance requests
• Reception coverage as needed.
• Perform general office duties – stock supplies, fill service requests, delivery of office supplies, kitchen maintenance stock and maintain with supplies, social committee volunteering.
• Complete special projects as assigned by Manager
• Comply with office privacy
• Adhere to policies/procedures to ensure AML requirements are met, when applicable

The Requirements Needed:

• Post-secondary education and/or equivalent work experience preferred
• Previous office experience required
• Experience working in a fast paced, structured and team based environment
• Knowledge of Microsoft Excel, Word and Power Point and relevant software applications
• Knowledge of customer service principles and practices
• Ability to perform light physical tasks (i.e. bending, reaching, lifting, pushing for short distances)

The team you will join:
Founded in 1988, First National is one of Canada’s largest non-bank lenders. We provide residential mortgages exclusively through our mortgage broker channel and service commercial clients through our national origination team of empowered advisors.
At First National, It’s in our Nature is our rallying cry. It underlies our values, beliefs, and how we show up for each other, our clients, our partners and the community. Our nature defines who we are and guides every decision we make.
First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation or any other category protected by law.
First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at accessibility@firstnational.ca.
We would like to thank all applications for their interest, but only candidates selected for an interview will be contacted.
#FNLOON