Assistant Coordinator

We are looking for someone amazing to join our team! We are hiring for culture, not experience, so don't let your employment history deter you from applying if you:

• Are a team player
• Are optimistic and forward thinking
• Like to be the "go-to" person
• Are naturally helpful and supportive
• Are quick with technology
• Are a "to-do" list type person who can juggle lots of tasks with grace
• Can go with the flow of business and react quickly to changes and deadlines
• Self manage

The specific responsibilities include:

• Prepare correspondence documents, agendas and meeting preparation reports
• Schedule meetings for executive members and coordinate itineraries
• Take and respond to phone calls and messages, including the management of department issues and inquires
• Act as a filter for the advisors by triaging problems to reduce distractions
• Work in perfect coordination with the members of the executive assistance group
• Data input to open accounts, manage client files and track new business, trades and transfers
• Occasionally complete trade instructions

Your skillset/characteristics should include:

• relationship skills that are welcoming, collaborative, and responsive with commitment to excellence in service
• adaptability and comfort with change, advanced organizational skills with experience in successfully managing multiple priorities in a time sensitive environment
• situations are often unstructured and complex, which requires initiative, critical thinking and good judgement
• political acumen, with a high regard and ability to handle confidential information
• experience facilitating and coordinating work on behalf of others and in service of multiple advisors
• advanced organizational skills to manage high workloads
• strong listening skills, with the ability to take direction from multiple staff members
• articulate, concise and tactful communication skills (both written and verbal)
• proficient computer skills with the willingness to learn new programs
• Potential to do advanced education to progress in position

We are a high performing, professional financial office with room to grow. The ideal candidate will understand what it means to go above and beyond, performing above our clients’ expectations. Our advisory group is very busy and rely heavily on this position-the candidate will be able to work in a way that increases the productivity in the office on all levels.

We pay bonus based on performance, referral commission, regular raises, great group benefits and more! Hours, pay and details are all flexible based on the right candidate!

Hours are M-F, 8:00-4:30pm

Start date is flexible

www.advantagefinancial.ca

Job Type: Full-time

Salary: $54,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Commission pay
• Retention bonus

Experience:

• administrative assistant: 1 year (preferred)
• Customer service: 1 year (preferred)

Work Location: In person