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SalaryJob Requisition Id: 169976
Business Function: Operations Support
Primary City: Mississauga
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: UPCEA03
Number of Vacancies: 2
Salary: Starting at $42,891
Job Closing Date (MM/DD/YYYY): 01/29/2024
All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.
Job Description
The Clerk, Resource Optimization is accountable for the execution and administration of all tasks related to employee movement for employees engaged in mail processing, collection and delivery, and retail operations, in accordance with the applicable current collective agreements.
Job Responsibilities
Below are the main job requirements and responsibilities for the Clerk, Resource Optimization.
- Administers, controls and coordinates all staffing activities related to the offering and confirmation of available positions, position content, promotions, demotions, transfers and assignment of regular, temporary, and determinate personnel, including bumping and laying-off determinate employees and placement of PPD employees.
- Maintains current vacancy and transfer lists, and staffs in conjunction with operational requirements and the respective collective agreements.
- Inputs all employee movement changes into corporate systems, ensuring accuracy and completion on a timely basis to meet reporting dates.
- Creates, administers and coordinates the various canvasses and bidding processes required by the collective agreements for each employee group, including conformity of process, maintenance of appropriate documentation and communication of results to appropriate stakeholders.
- Maintains an in-depth knowledge of policies, processes and systems as they relate to employee movement, and keeps current on relevant changes in collective agreements, corporate policies, directives, etc.
Job Responsibilities (continued)
- Responds to enquiries, identifies and tracks outstanding issues, detects errors and escalates to the appropriate parties as necessary. May be required to participate in union-management consultation meetings.
- Provides coaching and support to first line management on procedures, systems and transactions as well as on the job training and support for new clerks within the group.
- Maintains a database in order to provide management and the unions with reliable and comprehensive information related to transfer lists, seniority dates, random seniority rank, continuous service dates, employee personnel data, etc.
- Prepares, maintains and updates various schedules and lists as required, including work schedules, transfer lists, vacation and pre-retirement leave schedules, casual hours lists for probationary periods, and employee entitlement lists (uniforms, boot allowances, etc.).
- Provides related clerical and administrative support for the section.
Qualifications
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required AND
- Completion of post-secondary (College/University) course(s) in a related field may be required.
Experience
- 1-3 years of related work experience is required.
Other Candidate Requirements
- May require working on evening or night shifts.
- Knowledge of scheduling procedures.
- Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
- Knowledge of Data Base management.
Other Information
Essential Requirements:
Knowledge:
- Knowledge of CUPW collective agreement and staffing process.
- Knowledge of scheduling procedures
- Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
- Knowledge of Data Base management.
Skills, Abilities and Personal Suitability:
- Ability to organize, plan and control work effectively for oneself.
- Ability to implement plans.
- Ability to solve problems in a timely and efficient manner.
- Ability to communicate effectively both orally and in writing.
- Ability to prioritize work.
- Ability to perform audits, reconciliations, and reviews and to document and report findings in a timely and efficient manner.
- Effective interpersonal skills with operations community.
- Confidence, initiative, persuasiveness.
- Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner.
- Ability to work effectively in a team environment.
An eligibility list will be established following the competition for a twelve (12) month period.
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.
Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our signature behaviours
Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination– We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride– We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.
Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do
