Club Administrator

Club Administrator

Date Posted: February 15, 2024

Competition Number: 220-23/24
Location: Vernon, BC

Bgc Okanagan provides safe and supportive spaces where children, youth and families can experience new opportunities, over come barriers, build positive relationships and build confidence and skills for life. We are hiring a Club Administrator to support our North Okanagan Child Care Programs.

We can provide:

• Many opportunities for professional development
• Fun, positive work environment
• Benefit package
• Child Care discount

Key Duties and Responsibilities:

• Provide excellent customer support and service to parents, members and visitors of the facility.
• Answer telephones, direct calls to the appropriate individual, taking messages, and answering basic inquiries about the Club. Directs internal communications amongst staff team.
• Responsible for program registration and other member related reporting forms.
• Ensures accurate program and membership records are maintained and that confidentiality is a priority. Ensure that all pertinent documentation is complete.
• Performs general data entry functions
• Maintain filing systems, including member files.
• Completes agency statistical reports such as fact book and operating grants.
• Handles cash transactions such as collecting payments, issuing receipts, completing bank deposits and maintaining petty cash in accordance with established guidelines.
• Manages parent payment schedules including collections, sponsorship tracking and assisting parents with applying for subsidy.
• Oversees facility, gymnasium, and/or boardroom bookings and completes contracts with renters.
• Maintains inventory of office supplies and equipment.
• Follows Agency Policies and Procedures, Program Operating Standards, WCB standards, Community Care Licensing Regulations, Risk Management requirements and general safety standards.
• Maintain a safe and secure front desk and lobby area at all times.
• Refers inquiries to community resources.
• Performs other duties as required.

Qualifications:

• Grade 12, plus completion of a program of up to one (1) year in secretarial training, business or office administration.
• One (1) years recent related experience.
• Proficient with Microsoft Office Suite, including Excel, Word, Publisher, PowerPoint
• Successful completion of Agency screening process including criminal record check

Hours: 35 hours per week: Monday to Friday, daytime hours
Rate of Pay: $21.12 per hour
Closing Date: February 25, 2023

As an equal opportunity employer, BGC Okanagan is committed to the prioritization of equitable and inclusive employment practices. Our goal is to be representative of the communities we serve, and we encourage applications from communities which are structurally marginalized based on race, disability, age, sex, religion, sexual orientation, nationality, social or ethnic origin, gender identity and/or expression. If any candidate needs any accessibility support throughout the hiring process, we will accommodate such requests when made. You will only be considered for a position with BGC Okanagan if you’re legally entitled to work in Canada. Eligible applicants include: Canadian citizens, permanent residents and refugees in Canada with legal status.
We appreciate and thank all applicants for their interest, however only short-listed candidates will be contacted.